Leave management system

GhgLEAVE MANAGEMENT SYSTEM
PROJECT GUIDE: PRESENTED BY:
MR. ARVIND MISHRA AYUSHI GAUR
KIRTI GOEL
PRIYA GUPTA
RUPALI SINGH

• Introduction
•Existing System
•Proposed System
•Modules
•System Requirement
•Architecture
•Conclusion

INTRODUCTION
• The main objective of the proposed
system is to decrease the paper work and
easier record maintenance by having a
particular website for leaves maintenance.
• This approach basically deals with the
record of leaves taken by faculty members
and students in the organization .
• This system also approach to reduce the
formalities and time delay facing by
students and faculty members for the

EXISTING SYSTEM
• In the current system, student have to
suffer lots of problems and formalities for
the approval of leave .
• In todays system student specially
hostellers have to maintain a leave card
for the record of leave , all the activities in
this system are done manually and which
results student to face cumbersome .

PROPOSED SYSTEM
• The proposed system automates the
existing system. It decreases the paper
work and easier record maintenance by
having a Database for leaves
maintenance.
• The Leave Management System reduces
the over work and time duration . It
provide a easy,maintained and systematic
environment for the higher
panel(HOD/principal)for the approval of
leave.
• This is a systematic approach that follow a

MODULES
• Admin
• Student
• Employee
• HOD
• Principal

 The initial step which is handled by the admin module is to
create a unique user account for each student and faculty
member in the organisation.
 This module handles the administrative functions of the
system and is used by the head department.
 Head department will enter the leave eligibility of each faculty
and student, for each type of leave, at the beginning of each
leave year.
 Leave record of a particular student and faculty members in a
week or month .
http://projects-for-student.blogspot.in/

 Employee can log in or log out their account for the leave
application with the unique id which is provided by the admin
module.
 Based on the availability of leave, employee can apply for
leave online.
Casual leave ,Privilege leave ,Sick leave ,Compensatory off
 Leave application is then transferred to the respective
HOD's ,so that the can forward the leave for further approval
by the principal.
 Employee is able to see his/her leave record in a particular
month or year and its type also.
http://projects-for-student.blogspot.in/

 Student is allowed to log in /log out in their account for the
leave apply by a unique id provided by admin department.
 In the starting month of the semester student can apply for the
leave basis on the criteria of leave that is short leave , long
leave .
 After the first month of the new semester a attendance criteria
is maintained it means student having more than 75%
attendance can apply for long leave. In case of emergency
student have to show some petition for the leave .
 leave is then transferred to HOD for the verification.
 If the leave is verified by the HOD then it is forwarded to the
principal for the approval.
 Student can see their leave record in a month or in semester.

HOD Module
• This module is having the power of leave verification of the
students or employees.
• HOD is able to see the leave record of students and
employees.
• HOD's can verify the leave on the basis of the leave
availability of the employee and in case of student attendance
is the basic criteria .
• After the leave verification leave is transferred to the principal
for the approval.
 HOD is having authority of approval or disapproval of leave
and remark on that.
.

Principal Module
• This module is the higher authority for all.
• This module can see the whole view that is leaves verified by
HOD and application of leave by employee and student.
• Principal is having authority of approval or disapproval of
leave and remark on that.

HARDWARE REQUIREMENTS
SPECIFICATION :
Processor : Intel Pentium Family and
above
RAM : above 712 MB
Hard Disk : 1.5 GB and above
SOFTWARE REQUIREMENTS
SPECIFICATION :
Front End : Visual studio 2012
(C#.net)
Back End : Sql Server 2012

Log in
Log in
Leave
apply
Verifica
tion
Approv
al
Admi
n
Emplo
yee
HOD
Princi
pal
Id
creatio
n
Stude
nt
Leave
view
USE CASE

The structure of the software is as follows:

Conclusion
• Leave Management System is very useful for college to
maintain the leave records of the students and employees. This
system not only maintains the leave details of the staff, it also
maintains the leave applications of the staff and students.
• The higher authorities may accept or reject the leave
applications requested by the staff. Thus this system maintains
the excess amount of job done by college to maintain the
leaves.

Leave management system

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