IRJET- Employee Management System

INTERNATIONAL RESEARCH JOURNAL OF ENGINEERING AND TECHNOLOGY (IRJET) E-ISSN: 2395-0056
VOLUME: 06 ISSUE: 05 | MAY 2019 WWW.IRJET.NET P-ISSN: 2395-0072
© 2019, IRJET | Impact Factor value: 7.211 | ISO 9001:2008 Certified Journal | Page 188
Employee Management System
Mr.Pratik Udayshankar Singh1, Mr. Hemant Singh Fartyal2, Mr. Khan Abdul Ahad Zubair3,
Prof. Akshata Laddha4
1Pratik Udayshankar Singh, Dept of Computer Engeering, D.R.I.E.M.S, Neral, India.
2Hemant Singh Fartyal, Dept of Computer Engeering, D.R.I.E.M.S, Neral, India.
3Khan Abdul Ahad Zubair, Dept of Computer Engeering, D.R.I.E.M.S, Neral, India.
4Professor Akshata Laddha, Dept of Computer Engeering, D.R.I.E.M.S, Neral, India.
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Abstract - The objective of “Employee Management
System” is designing a scheduling system for a work
centre. Scheduling is such a tool with which the process of
intimating activities and notifications will be easy and
even online in the organization where it is installed. But
these task of scheduling the different activities if manually
done whether they may be personal or official is time
consuming and also may lead to confusion if not properly
scheduled. Employee Management System is a distributed
application, developed to maintain the details of
employees working in any organization. It maintains the
information about the personal details of their employees.
The application is actually a suite of applications
developed using PHP. It is simple to understand and can be
used by anyone who is not even familiar with simple
employee’s system. It is user friendly and just asks the user
to follow step by step operations by giving him few
options. It is fast and can perform many operations of a
company or organization. This software project has been
developed using the powerful coding tools of HTML, CSS
and PHP at Front End and Microsoft Sql Server at Back
End. The software is very user friendly. The project
contains modules like Employee and Admin. This version of
the software has multi-user approach. For further
enhancement or development of the package, user’s
feedback will be considered.
Keywords: employee management system, employees,
staff, human resources, leave management, task
management, dbms, php, html, css.
I. INTRODUCTION
The objective of “Employee Management System” is
designing a scheduling system for a work centre.
Scheduling is such a tool with which the process of
intimating activities and notifications will be easy and
even online in the organization where it is installed. But
these task of scheduling the different activities if
manually done whether they may be personal or official
is time consuming and also may lead to confusion if not
properly scheduled. Employee Management System is a
distributed application, developed to maintain the
details of employees working in any organization. It
maintains the information about the personal details of
their employees. The application is actually a suite of
applications developed using PHP. It is simple to
understand and can be used by anyone who is not even
familiar with simple employee’s system. It is user
friendly and just asks the user to follow step by step
operations by giving him few options. It is fast and can
perform many operations of a company or organization.
This software project has been developed using the
powerful coding tools of HTML, CSS and PHP at Front
End and Microsoft Sql Server at Back End. The software
is very user friendly. The project contains modules like
Employee and Admin. This version of the software has
multi-user approach. For further enhancement or
development of the package, user’s feedback will be
considered.
I.A. Objectives
Paperless: To make existing system paperless and save
lots of bunching logs of files on the shelf which makes the
later on access of the record not at all easy task and
overhead to peoples.
Automatic: Making the existing system fully automatic
which will save lots of human resources work. As the
current system is all human resource work is needed to
maintain and keep the record and details of every
employee under and organization to keep track of every
employee in staff working in an organization.
II.EXISTING SYSTEM
The problem definition for designing the system is to
maintain data of employee, to make easy controlling
employees, to divide jobs and access control of
employees, to use technology for accurate and timely
processing by fully privacy and full authority access. The
objective of the project is to set up employee information
system about status of employee and attendance of
employee and monthly salary process and delivery. To
eliminate or reduce as much as possible the hardships of
existing system and avoid errors while entering data. In
existing method employee management are employee

record are maintaining in records. It’s a manual process.
Complicated to search the employee salary
Disadvantages:
 Needs for extra manual effort.
 In existing system is standalone process normal
employee cannot track their employee status.
 Less Accuracy Danger of losing some files.
 Certain required report is not available Time-
consuming process.
II. A. Problem Statement
Manual handling of employee information poses a
number of challenges. This is evident in procedures such
as leave management where an employee is required to
fill in a form which may take several weeks or months to
be approved. The use of paper work in handling some of
these processes could lead to human error, papers may
end up in the wrong hands and not forgetting the fact
that this is time consuming. A number of current systems
lack employee self-service meaning employees are not
able to access and manage their personal information
directly without having to go through their HR
departments or their managers. Another challenge is
that multi-national companies will have all the employee
information stored at the headquarters of the company
making it difficult to access the employee information
from remote places when needed at short notice. The
aforementioned problems can be tackled by designing
and implementing a web-based HR management system.
This system will maintain employee information in
a database by fully privacy and authority access. The
project is aimed at setting up employee information
system about the status of the employee, the educational
background and the work experience in order to help
monitor the performance and achievement of the
employee through a password protected system. This
report’s documentation goes through the whole process
of both application program and database development.
It also comprises the development tools have been
utilized for these purposes. This system should consist of
an application program, on one hand, and a database
(repository of data) on the other. The program should
perform the basic operations upon the database as
retrieving, inserting, updating and deleting data. Any
additional functionality is a goal of a further module
development. It is a kind of strategy to start the
development from designing and constructing the
database, as this structure will determine the further
structure of the application program. The logical
database model (tables, their content and the
relationships between them) should respond to the
given task and cover the basic requirements. The
Interface of the program should be user-friendly, and the
program should be as easy for use as it is possible. Both
controls and forms should logically and functionally be
related within the program and fully respond to the
structure of the database.
Another problem is establishing the connections with the
database, every time, when a query is needed to be
performed upon it. Exception-handling should also be
taken into an account during the system’s development
due to eventual exceptions that may occur.
III. PROPOSED SYSTEM
This chapter builds on the work done in the Analysis
Chapter and gives documentation for the Design of the
Employee Management System. The EMS is modelled in
terms of objects and classes and their interactions with
each other. Explanation of the proposed system is done
as well structure of the Entity Relationship Diagram
(ERD). Design of the User Interface is also discussed.
The proposed system is designed to eliminate all the
drawbacks of the existing employee management
software. The system shall be responsible for
maintaining information about employees, thus their
personal profile. The system shall incorporate leave
management all the way from application to
acceptance/rejection of leave requests as well as all
employee projects with close monitoring of the projects
from creation to completion and trainings to assist in
monitoring active and inactive employees.
The main features to be added include:
 Employee profiles
 Leave management
 Task management
 Notifications
 Employee Self-Service (ESS)
Consistent- The website should have a similar look and
feel on every page. Every page should have the same
header/logo, heading style, fonts, navigations etc.
Efficient and easy to maintain- This refers to the fact
that there is need to separate content from layout, so
that you can easily change your page design without
editing every page on the site.
Layout-The layout of each page should have a good
contrast between the text and background area. This
helps considerably with visibility as it will be difficult to

read the text if it is almost the same color as the
background. Monitor size should also be taken into
consideration.
Easy to navigate and use- Users should not have a hard
time trying to navigate the site. Navigation links should
be consistent and clearly labelled. All navigation links
should also be working properly and should point to the
intended page/site.
Browser compatible- When designing the site consider
different browser environments. Extensive testing
should be done on each page in all the major browsers
and the design changed appropriately to cater for all.
Visually appealing- The use of color, text, fonts and
graphics should be carefully considered and used to
ensure that the site is visually appealing to its visitors.
III. A. Features
 Portability
 Compatibility
 Secure
 User Friendly
 Generosity
 Runtime Compactness and Speed
III.B. Advantages
 Transparency to all the user of system.
 Less paper use and removal of redundancy.
 Less prone to errors.
 The whole system is interactive.
IV. IMPLEMENTED SYSTEM
All these features include the ability to add user, update
(edit), and retrieve through search results. It also
contains a report generation system that can be saved in
a pdf file format. The system works in the following
manner, Accessing the system Various companies and
organizations may have different employee structures
and hierarchy. Being generic, the developed System has
four main access levels which are:
 Employee
 Head of Department (HOD)
 Human Resource Manager (HR)
 Administrator
All users are presented with the same login interface.
User must login the system by means of valid
username/password combination. After access is
granted to the system, the admin can add a new user to
the system by entering the basic information which are
the full names and email address. The admin also assigns
the new user a role which will determine the access
level. During the process of user registration, the all
users are issued with a unique username and password
combination. Seeing that the system holds private
employee information, the admin has the ability to
monitor all activity logs into the system by date and time.
The newly added user logs into the system with a default
password which can later be changed to a more secure
password. All employees can edit basic information such
as newly acquired technical skills and emergency
contacts. Employees can apply for leave by filling in a
form as well as submitting an attachment to support
their leave request. The HOD has the ability to view all
employees under his/her department, assign a task and
trainings. The HOD can also create a project, add
members to the project and create a work breakdown
structure. Being an employee, the HOD can apply for
leave as well as check leave days accrued. Upon logging
in to the system, the HR manager gets notifications on
the leave applications submitted and has the ability to
approve or reject leave requests as they are submitted.
The HR carries out all employee tasks which include the
ability to view and edit basic details, view pending tasks,
projects and trainings. The HR also has to the ability to
generate employee reports in PDF format. When you use
a statement that makes change to the table but does not
use INSERT, DELETE or UPDATE statement, the trigger is
not invoked. For example, the TRUNCATE statement
removes the whole data of a table but does not invoke
the trigger associated with that table.

IV.A. Screenshots
Fig. Admin Login Page
Fig. Employee Login
Fig. Admin Dashboard
Fig. Leave History
Fig. Leave Details
Fig. Task Details
V. CONCLUSION
Overall, the system is useful for all the users to maintain
information at various levels. It connects admin and
employee and thus easy to maintain. Now admin can
easily set the task or any notifications to the respective
employees without having a person to send to
employees and employees can apply for leave or reply
with task

allotted to them. It has been a great pleasure for me to
work on this exciting and challenging project. This
project proved good for us as it provided practical
knowledge of not only programming in PHP, HTML, CSS
and Oracle MySQL Server Developer working of web-
based application, but also about all handling procedure
related with Advance and new technology. It also
provides knowledge about the latest technology used in
developing web enabled application and client server
technology that will be great demand in future. This will
provide better opportunities and guidance in future in
developing projects independently.
ACKNOWLEDGEMENT
We are the student of BE Computer. Here by we express
our thanks to our project guide for allowing us to do the
project on Dilkap Employee Management System. This
project work has been the most exciting part of our
learning experience which would be an asset for our
future carrier. No system is created entirely by an
individual. Proper organization of concept and analysis
of the system. We would especially like to thank our
guide and mentor Prof. Akshata Laddha, who constantly
guided us in developing, pushing us to search for more
answers to her numerous questions. This simulated
many valuable thoughts and motivated us to constantly
revise and reshape the report. We are grateful to many
classmates who contributed their suggestions. Our close
and daily colleagues have the greatest influence and our
deepest appreciation. Their hard work and examples
push us to limits of our capability and encourage us
daily.
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