IRJET- College Activity Management System

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 05 Issue: 03 | Mar-2018 www.irjet.net p-ISSN: 2395-0072
© 2018, IRJET | Impact Factor value: 6.171 | ISO 9001:2008 Certified Journal | Page 905
College Activity Management System
Omkar Tiware1, Prof. Kirti Rajadnya2, Siddhesh Shinde3
1,3 Student, Department of Information Technology SSJCOE, University of Mumbai
2Associate Professor, Department of Information Technology SSJCOE, University of Mumbai
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Abstract — College Activity management system project is
developed and implemented in cross-platform. The main
objective of this system is to design or develop a software
portal for schools or colleges for maintaining lectures
details, student's attendance information, and student's
internal and external marks managing system. Students will
use this system from anywhere to know about details on
attendance and marks and communicate with respectable
members for doubts. Latest data on marks and school or
college data are modified or updated by the administrator
which is available for lecturers and students
Presently to maintain data about different aspects,
the school or college is using manual process i.e., using huge
registers and books. Now the school or the college needs a
computerized and advanced environment where it is simple
for storing data regarding student information, their
attendance, faculty details, course details, marks reports,
and schedule. Current manual flow it is a difficult job
in maintaining. Using data and more time is taken or
consuming. There is a total wastage of stationery products
and more human resources and manpower effort is required.
We have now developed a computerized and automatic
environment which replaces all these issues.
Key Words: Mobile-friendly, Usability, E-Library, User-
friendliness, System Validation, User Authentication.
1. INTRODUCTION
College Activity Management System Project will work on
college area network. Under this College Activity
Management System Project, it will include all the
departments which come to a particular college. It will
have billing system for the finance department, library
system for carrying out the task of library department,
class attendance, online notes and notice board so that
their students can get all the information by using their
valid registration ID and password. If any student has not
able to submit their library book on time, then he/she will
find a charge for the requested amount.
The system utilizes user authentication, displaying only
information necessary for an individual’s duties.
Additionally, each sub-system has authentication allowing
authorized users to create or update information in that
subsystem. All data is thoroughly reviewed and validated
on the server before actual record alteration occurs. In
addition to a staff user interface, the system plans for
student user interface, allowing users to access
information and submit requests online thus reducing
processing time. All data is stored securely on SQL servers
managed by the college administrator and ensures a
highest possible level of security. The system features a
complex logging system to track all users’ access and
ensure conformity to data access guidelines and is
expected to increase the efficiency of the college’s record
management thereby decreasing the work hours.
2. RELATED WORKS
Author ‘Srikant Patnaik’ from International Research
Journal of Engineering and Technology concluded that a
graduated approach to result monitoring is the most
effective in which sanction have a place, although only as a
last resort. The existing system is not user-friendly
because the retrieval of data is very slow and data is not
maintained efficiently. The use of the same technology can
be complicated and time-consuming. These systems need
to handle by a specialist for maintaining and update the
system which can again be very costly.
Author Kartiki Datakar, from International Journal of
Computer Science and Mobile Computing, quoted that
Online Attendance and Feedback System is software
developed for daily student attendance in schools, colleges,
and institutes. It facilitates to access the information of a
particular student in a particular class. It is concluded that
a graduated approach to result monitoring is the most
effective response, in which sanctions have a place,
although only as a last resort. Online Attendance and
Feedback System are software developed for daily student
attendance in schools, colleges, and institutes.
Author ‘Lalit Joshi’, “A Research Paper on College
Management System”, International Journal of Computer
Applications, referred that the system utilizes user
authentication, displaying only information necessary for
an individual’s duties. Additionally, each sub-system has
authentication allowing authorized users to create or
update information in that subsystem. All data is
thoroughly reviewed and validated on the server before
actual record alteration occurs. In addition to a staff user
interface, the system plans for student user interface,
allowing users to access Information and submit requests
online thus reducing processing time.
Prof. ‘S. R. Bharamagoudar’, Basaveshwar Engg. College,
Karnataka worked on “Web-Based Student Information

Management System”, from International Journal of
Advanced Research in Computer and Communication
Engineering referenced that the design and
implementation of a comprehensive College Activity
Management System and the user interface is to replace
the current paper records. College Staff is able to directly
access all aspects of a student’s academic progress through
a secure, online interface embedded in the college’s
website. The objective of this study is to design and
develop a customizable college management information
system that provides detailed and summarized
information on colleges critical areas being evaluated for
funding and accreditations, that is accessible anywhere
anytime as data is stored remotely and made available to
users over the internet. This will help college
administrators in making informed and timely decisions.
3. PROBLEM DEFINITION
Our College Activity Management System Project will help
the college administrator. The administrator will able to
get all the information regarding any faculty members on
particular day and time. Admin panel will also able to edit
the login display panel of teachers, staff members, students
etc. Admin can add a person, delete the person, can give
special permission. Admin can schedule classes, their
lectures time. Teachers can get information of any students
under their particular class. Teachers can also make a
query by using grade, the percentage can see a list of
students who come under the category of attendance
shortage and much more under this one roof.
For student section, they can get any particular teacher’s
notes of a particular day and other information regarding
their campus, such as placement session details, upcoming
companies in particular month, their criteria, their venue
details and many more. The student section will also
include learning section so that students can prepare for
their exams.
4. IMPLEMENTATION
The basic requirements for the design of the College
Activity Management System are: Every user should have
their own identity Login facility. The user can update
his/her personal information and can view the notice,
results, placement and exam section updates etc. The
user can access the information and avail services as per
his/her need.
1) STUDENT MODULE:– This module used to store
student records. It contains the following information i.e.
Students Profile details, Contact information, Educational
details, etc. The Users can search the students from the
database according to different criteria such as name,
Course, Room number, etc.
2) FACULTY MODULE:- The staff can update the
information regarding the student's attendance, internal
marks of the students and any information regarding the
subjects they handle. They can also view the student
details for better understanding the student performance
and improve the efficiency of the student. The staff also
gets the updates from the college regarding any events
occurring in the college.
3) NOTICE SECTION:- It includes information about
various events which is currently going on and which will
occur in the near course of time. Notices help in quick
capturing of any occurring event.
4) EXAM SECTION:- The examination section is
responsible for updating internal and external
examination timetable. And they are responsible for the
checking and approving the internal marks details updated
by the staff.
5) PLACEMENT SECTION:- The placement officer is
responsible for updating the placement related
information like the list of student who got placed in a
company and the placement officer can access the student
information from the student database
6) E-LIBRARY:- E-Library (also referred to as digital
library) is a special library with a focused collection of
digital objects that can include text, visual material, audio
material, video material stored as electronic media
formats(as opposed to print, microform, or other
media),along with means for organizing, storing and
retrieving the files and media contained in the library
collection.
5. RESULTS
1) Login Form: The system starts with a login page where
the registered user can enter username and password to
be able to access.

2) Registration form: The user has to go to the
registration form for doing registration.
3) Security: Fig. shows that an unauthorized use is denied
an access to the system. In case of loss of password, the
user can avail an option of resetting his password. This
ensures that only authorized users are allowed to access
the system.
4) Homepage: Homepage gives a complete overview of
the College Activity Management System.
5) Notice Section: Notice section will enable the visitor to
get the latest updates of the college activity. It can be
updated by the faculty member of the college as per their
requirements.
6. CONCLUSION
It provides high security and a system that reduces the
work and resources required in the traditional process.
The proposed bootstrap system provides the new way of
computing and displaying operations with responsive and
attractive user-interface. College Activity Management
System is customizable and is rated very satisfactory in
terms of functionality, user-friendliness, usability, mobile-
friendly and performance, it is implied that other colleges
may adopt this system for more efficient information
management and more effective management decisions.

REFERENCES
[1] Kartiki Datakar, “Online College Management System”,
International Journal of Computer Science and Mobile
Computing, Vol. 5, Issue 4, April 2016.
[2] Lalit Joshi, “A Research Paper on College Management
System”, International Journal of Computer Applications,
Vol.122, Issue 11, July 2015.
[3] Mary Jane Magno-Tan, “Cloud-Based College
Management System for Universities”, International
Journal of Information and Education Technology, Vol.4,
Issue 6, December 2014.
[4] S. R. Bharamagoudar, “Web-Based Student Information
Management System”, International Journal of Advanced
Research in Computer and Communication Engineering,
Vol.2, Issue 6, June 2013.
[5] Srikant Patnaik, “College Management System”,
International Research Journal of Engineering and
Technology, Vol.3, Issue 5, May-2016
[6] Vishwakarma R. Ganesh, “Android College Management
System”, International Journal of Advanced Research in
Computer Engineering and Technology, Vol.5, Issue 4, April
2016.
AUTHOR’S BIOGRAPHY:
Omkar R. Tiware is pursuing his B.E. in
Information Technology from SSJCOE,
University of Mumbai, India. His
interested areas include Data Analytics,
Business Intelligence, Data Mining and
Hadoop. He also loves Digital Marketing
and has lead various projects in IT
Innovation.
Prof. Kirti Rajadnya is an Associate
Professor at SSJCOE, Dombivli Affiliated
to the University of Mumbai. She has
pursued her Masters in the field of
Electronics from SPIT, Mumbai
University and has an experience of 20
years in teaching IT and Electronics.
Siddhesh R. Shinde is pursing B.E. in
Information Technology from SSJCOE,
University of Mumbai, India. He is
mostly interested in coding and have an
expertise knowledge of JAVA, PHP,
HTML, PHP, and Laravel. His areas of
interests include Software Project
Management and Digital Marketing.

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