Effective ways to manage online fee collection, online admission, online forms with assessment e pravesh.com

Effective ways to manage
Online Fee Collection, Online
Admission, Online Forms
with Assessment
www.ePravesh.com

2
Below mentioned parameters make fee collection task complicated and need to be managed
properly. Manual management of fee collection and keeping track on pending fee by the
students along with deposits can be tricky.
No Parameter Details
1 Category
Fee of any course may vary according to category of the
student. Open category, SC/ ST student, Physically
Handicapped students would have
different fee structure
2
Granted and Non
Granted Course
According to type of the admission and course if certain
course is granted by the University then fee student can be
different compared to
non granted course
3 EBC
Economically backward candidates get fee grant from the
government so fee to be paid by such students is limited to
certain deposits and
other fees including library fee.
4 Out of State Students
In case of state bound courses fee for outside state
candidates can be different compared to fee for the state
bound students.
5 NRI Candidates
NRI applicants fee can be larger compared to Indian
applicants for the education course.
6 Male/ Female
In some of the courses fee ma get varied according to
gender of the candidate.
1. Automation of fee collection process of your institute

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7 Subject Selection
In some education courses fee for the course/ semester can
be varied according to selection of elective courses.
8 Semester wise Fee
For some courses where examination is held semester wise,
fee collection are 6 monthly activities to be carried out by the
institute.
9 Instalment Option
In some of the courses, education institute might allow
instalment option for the student where student can make
payment of 25% fee and pay
remaining fee at later time.
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Caution Deposits
Certain fee component is associated with deposit and need
to be returned to the student after completion of academic
year.
In order to save cost and improve process of fee collection, ePravesh has introduced
features to automate the process of Challan generation and individual student fee payment
using online payment, dd payment and Challan options.
Many education entities have started using automated fee collection of ePravesh. It has
helped them to reduce cost and simplify the process. Getting analytics like category based
reports, batch wise reports, information required to be submitted to the govt entities has
become easier task with the help of automated fee collection process.
2. How to manage Distance Education Course using technology

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Student Registration
It is critical entry point for any distance education course. Institute or university looking to
attract more students for their distance education course must have automated and online
admission process for student registration. Student should be able to register for the course
and can make online fee payment for the course fully or using instalment facility. Simplified
registration process saves cost and time for the applicant and also eases administration
process of the institute or university. Target students of distance education course are
looking for simplified registration process to get started.
Fee Collection: Instalment Based payment
In case of correspondence course or distance education course there is facility to make fee
payment in instalment. For administration it can be hassle to check how many student have
not made payment of the fee and how many have completed payment process.
Online fee payment process can simplify accounting and admin activity significantly. Fee
collection component can provide accounting analysis and graphical analysis of payments
done by the individual and group of students for the particular course.
Online Document Sharing
Technology has simplified process of sharing. It is possible for any teacher or admin to share
course material, instructions, reference contents, assignments with document upload facility.
Documents can be shared with individual students or specific batch of the students studying

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in similar stream. In case of student it is easy to keep track on all instructions, notices and
courseware with single login.
Managing dispatch of course materials
Institute/ University can also manage dispatch of printed course material using admin panel.
Admin can track course material dispatch status for individual student.
Online Assignment Upload
As a part of course curriculum, student need to complete assignment/ dissertation work.
Assignment can be uploaded from student login which would be
visible to the examiner for verification and analysis. Online assignment upload saves cost of
manual assignment submission and it can also help to generate result in quick time.
Conducting Online Assessment
Assessment is essential and critical component for evaluation of the student. There are
many ways student can be evaluated including projects/ assignment/ examination of theory/
practical and online assessment. To check knowledge of particular subject institute can
define online assessment which can be completed by student from his/her login. Online
assessment helps to simplify examination process and reduce cost of examination
management
3. Analytics of Online Admission Data for the education institute and
universities

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Admission process of any education institute involves accepting admission form with all
essential information of the applicant. Data of personal information, address, education
qualification, parents information, reservation related information, category etc is collected to
analyze eligibility of the applicant for the admission process.
Online Admission System can provide all the data for individual applicant as well as
collective data of all applicants following information can provide additional analytics about
admission process
1. Reference Analysis:
Institute can collect data from the applicant about how he/she got to know about institute
Courses/ Admission Process etc. While getting inputs form the applicant, institute can
provide options like Institute Blog, Google Search, Institute Banner Advertisement, Referred
by Alumna etc. If Applicant wants to provide additional details about it then it can also be
captured.
Such data can be analyzed across and can be segmented region wise to understand
popularity of institute or its effectiveness in terms of brand building.

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All of the above data analytics would help institute to define branding and marketing strategy
for the subsequent admission processes. If more no of students are being referred by
alumna then it indicates that institute alumna is doing good work and institute can focus on
building relationships with the alumna to build the brand.
Institute can also focus on total referrals by Google search and other websites.
Good no of referrals from Google indicates that institute website is SEO compliant and it is
search engine friendly.
Less no of referral may indicate that website of the institute is not up to the mark.
2. State wise/ Region wise application Count
This data can provide insights about popularity of the institute across the region. It can also
help branding and marketing team to define branding policy based on those numbers.
3. Category wise Applicant Count
This count would also provide data for the institute to analyze compliance of the reservation
as per govt norms, such data may help in defining further administrative policies for the
students.

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4. Cost Saving Analysis by Shifting to Online Admission Process

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Effective ways to manage online fee collection, online admission, online forms with assessment e pravesh.com