IRJET- Survey on Students Fees Management

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 06 Issue: 09 | Sep 2019 www.irjet.net p-ISSN: 2395-0072
© 2019, IRJET | Impact Factor value: 7.34 | ISO 9001:2008 Certified Journal | Page 1082
Survey on Students Fees Management
Vedant Banait1, Vishal Murarkar2, Prof. K. S. Chandwani3
1,2Student, Dept. of Computer Technology, KDK College of Engineering, Nagpur, India
3Professor, Dept. of Computer Technology, KDK College of Engineering, Nagpur, India
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Abstract - In today’s world, every other organization is using
the mode of online payment. Whereas, in many colleges there
is no such facility. As per the fees structure every student have
different fees as per their admission category. There is only
offline mode of paying the fees to the college. The Challan is
given by the class incharge to the student of the amount which
is asked by the student, and it needs to be verified in the
database as well. This is very time-consuming process. So, to
avoid human error and time consumption we use the single
database system which is used to get the fees amount and
printing of challan. Hence the chances of human error reduce
to negligible. Student can login to their account and can print
challan as well.
Key Words: Database, Challan, Online Payment, Printing,
Fees Structure
1. INTRODUCTION
The project is a web-based application where the
student can generate Challan to pay the college fee. This
automates the conventional process ofgenerationofChallan
by visiting college and Class Incharge every single time. The
system will consist of two types users, Admin Login and
Student Login. Admin have all the rights regarding students’
details and editing students’ details, updating details, and
adding students into the database etc. Student has right to
view his data and generate challan for the fees they need to
pay. Some students are financially poor, sotheyrequestfora
greater number of EMI’s or extension of payment dates, this
all can be done by admin in this application
In the project students’ fees details will be added as per
their Scholarships/Freeships depending on their castes and
different types of admissions like TFWS etc. which can be
added by the Admin and can be edited anytime.
In the web-based application, we can join different
branches of same institution while all the student’s data
could be seen by the Owner of the institution. This makes it
easy for the Owner to have a complete database of the
institutes he/she is running. Instead of asking data for each
branch from each branch heads he can get it anytime and
without any human work.
During meetingsofClassInchargeswith respectiveHOD,
incharges are asked for the completedetailsofthestudentor
any particular student’s fees details then the faculty in
charge can easily filter the student by searching from the
database
In this paper, we propose an approach which will
overcome the problem of human error while maintaining all
the database on excel sheets and musters and will reduce
human resource.
2. BLOCK DIAGRAM
E- Challan or paying the fees online is a real
convenient thing an organization can have. The block
diagram of the proposed plan is given as follows. Its states
the different states of the proposed plan and it will be
executed
Fig.1: Data-Flow Diagram
Data flow diagram of the E-challan system is shown in fig 1.
3. WORKING MECHANISM
This project has 3 sets or modules. The front page, the
intermediate connectors, the secure transaction of data
between the database and the remote client, the database.
It starts with the collection of the fees structure of the
different students, and assigning the right amount of fees
with their account. Now every student has their credentials
for logging in the system so that they can make the print of
the challan or pay fees online.
Once the accounts are created, we have to set the
restriction over data modification in every account.
Wherever the admin has all privileges over the modification
of the database.

3.1 Web Application (Front Page)
This enables user to interact with the database, modify as
per their need or privileges. The students can take the print
of their challan from here only
3.2 Database
This is the place where all the essential information about
the fees and financial data statistics. There are two types of
account which access this database
3.2.1 Student:
This type of account can only be able to view the data and
make print of the challan. No other facilities are availablefor
this type of account.
3.2.2Administrator:
This type of account can be able to make changes to the
database as well as delete the database, but a log will be
maintained of which information is deleted by which admin
in case of audits and all.
3.3 Connection
This is the intermediate thing which is used to help in
communicated the web page with the database. For this
there is the usage of ODBC as well as php too.
START
Login
Input
Username
And
Password
Info Correct?
Admin Rights
Add/Delete Users
View/ Post Notices
Generate Reports
Display Error
END
Log Out
Fig.2: Administrator Flowchart
START
Login
Input
Username
And
Password
Info Correct?
Students Rights
View Personal Details
Select Amount of Challan
Print
Display Error
END
Log Out
Fig.3: Student Flowchart
4. RELATED WORK
In the paper [1], the authors have explained about how
the database works and how one can access the database
and modify according to their privileges by using the web
browser application. The database can be modified by
executing queries and other kind of executing statements.
In the paper [2], the authors have explained how the
browser is connected to the database using php. The php
programming or scripting is mainly done separately and
saved in the local client machine, where as per the user the
define php script is been executed.
In the paper [3], the authors have explained how the
secure connection is been established by implementing
various cryptography techniques. The data from the
database always flow from the media in encrypted format
for the prevention of data theft.
5. CONCLUSIONS
Our paper introduced E-challanwithStudentDatabase–
our web-based application which can be used in college
campuses and can be used by any registered user (Student
and Admin). We proposedthistoutilizeminimumamountor
human work and also to avoid human errors all this in a
web-based UI which is easy to understand and use by any
user.
Based on our data we can find that this type of project
can be very useful in places where the number of entries are
higher and the data security is a major concern and proper

fees structure should be managed. This type of project can
even be used in Medical purpose, Office purpose, Business
purpose etc.
6. FUTURE SCOPE
Following technology further can be upgraded to Online
Transactions from anywhere without anyE-challan(Justthe
receipt) and We can even join multiple Branches altogether
by creating a data warehouse.
ACKNOWLEDGEMENT
We would like to show our gratitude to the professors for
sharing their pearls of wisdom with us during the course of
this research, and we thank them for insights and for their
comments that greatly improved the report. We are also
immensely grateful to our department for providing all the
necessary equipment and facilities.
REFERENCES
[1] C.J. Date, A. Kannan and S. Swamynathan, an
Introduction to Database Systems, Pearson Education,
Eighth Edition, 2009.
[2] Database programming with ODBC and PHP by O’Reilly
[3] Effective MySQL Replication Techniques in Depth
by Ronald Bradford

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