School ERP, Education ERP, School Management System

© 2017 School in a Box
An Introduction
The School Management System is developed as a comprehensive solution,
aimed at mitigating most of the challenges that schools face today.
The key issue is that a school need a simple solution that meets their
requirements and schools can maintain the system easily on their own
without relying on IT experts. The situation in the market is that you get
systems in silos needing at the least a single IT personal to maintain the
system.
Baryons’ School Management System (SMS) has all the functions that a school
require and others so that the whole solution can be remotely managed
easily, thus supported at a very low yearly cost.
The solutions broadly include the following modules
School Management
• General Administration
• Syllabi i.e. Academic Curricular Management
• Students Management
• Examinations Management
• Library Module
Human Resources(Workforce) Management
• Employee Register
• Attendance & Leave System
• Payroll
• Productivity Management
2

An Introduction
Portal – Intranet and Website
( Student, Teachers, Parents Community)
 Content Management System (CMS)
based Website
 Intranet Portal with Group, Blog,
Discussion Forum etc. to engage Students
and Teaching Community
 Extranet Portal with Group, Blog,
Discussion Forum etc. to engage Parents
and Alumni
Reception & Facilities Management Module
(Operations Management)
 Visitor Movement
 Assets Register and Movement
 Call Register
 Facilities Register & Maintenance Staff
Duty Roaster
On-Line Learning Module (eLearning)
 Courses, Quizzes, Certificates
 Subscriptions
 Self paced Learning
Appointments Management Module
 Common Facilities Reservation
 Officials’ Appointments Management
Transport Management Module
 Fleet Register & Maintenance Schedule
 Route Planning & Daily Commutation
Schedule
 Driver’s Duty Roaster
 Commuter’s Subscriptions
Management
3

At a Glance
Syllabus
Class Time Tables
Exams
Results
Academic
Admissions
Student Enrolment
Policies
Fees
School Office
Students Records
Staff Records
Attendance
Assigned Classes
Students and Staff
User Management
Roles Management
Student Admin
Staff Admin
Administrator
Website, External Portal Internet, Mobile
Responsive UI
Library, eBooks on-Line library, On-Line
Courses, Quizzes, Virtual Classroom
Human Resource Management System,
Visitor Management
Events Managements, Appointments,
Assets Management
Transport Management, Video Streaming
General Ledger, BI & Analytics, Dashboard
Reports
Bus Movement Tracking Over Web and
Mobile
Performance Reports Administrative Reports Role Based Access
Biometric Attendance Data Security Workflows
Students Teacher Principal Administrator Visitors Parents Alumni
School Management Components
4

Modules
Modules Functionality Features Basic Premium Platinum
School Management
System
School Office School Master Data, Admissions, Enrolment, Policies, Fee   
Academia Syllabus, Class & Time Tables, Exams, Results   
Students & Staff Students and Staff Records, Attendance Recording (manual/biometric), Assigned Classes   
Administrator User Management, Roles Assignation, Students and Staff Management   
Reports Performance & Administrative Reports, up to 15 reports out of the box. Custom reports can be provided in case of need.   
HR Management System Bio-Metric Integration Integration with Bio-Metric Device for recording attendance   
Library System
Library Library Module to manage Book Issue and Returns   
eBooks Library eBooks Library and eBook Reader  
Community Portal
Collaboration Intranet Groups, Surveys, Polls, User Walls, Blogs, Events.  
Website & Extranet School Website and Collaborative Extranet for Alumni and Parents  
Learning Management
System
On-Line Learning On-Line Courses, Quizzes, Certificate Issuance 
Virtual Classroom Classroom over web, Video Streaming, Webinars, DRM 
Operations Management
System
Operations Visitor Management, Assets Movement, Facilities Register, Maintenance Staff Duty Roster   
Transport Management Fleet Management, Drivers Duty Roster, Route Planning, Route Schedule, Transport Subscription   
HR Management System
Payroll (India) Salary, Payroll Calculation, Payroll Rules, Tax Declaration and Calculation 
Appraisals Goal based, task based, skill based appraisals. Appraisal cycle initiation. 
Hiring Resume Management. Job Applications on Web. Recruitment workflow. Master record creation on hiring 
Operations Management
System
Events Management Events Management, Ticketing, Donations  
General Ledger GL – Invoices, Vendor Payments, and Income Receipts  
Bus Movement Tracking Bus Movement Tracking 
5

School Management and Administration
Key Features
• Enables management of student life-cycle while he/she is with the institution
• Manage faculty/teachers
• Create a social environment for student-faculty-parents
How it works
• Easily create your administrative hierarchy
• Realize improvement in Organizational Structuring of educational institutions
• Centrally manage all aspects of school administration, across one or more institutions
• Role based access for everyone including Principal, Deans, Teachers and Students.
• System keeps track of Attendance, Classes, Exams, Fees, and generates alerts at critical
thresholds.
• Reports on student performance, class & school performance, fee status, attendance
status and more.
• Regular Information about Student Attendance and Progress Reports.
• Get alerts and reminders about School Events, Holidays, Examination Schedules.
• Display board for items related to Announcement, Notices for Students and Staff.
• Manage and monitor fee payment
Benefits to users
• Everywhere Accessibility with Internet Connection.
• Easy to Customize and Operate.
• Low Cost Maintenance Services
• Realize Operational ease and Productivity gains
6

Workforce Management
Key Features
• Manage all employees from admission to exit
• Manage entire payroll efficiently
How it works
• Customizable admission form
• Upload Attendance sheet daily, weekly, monthly basis
• Customizable and robust payroll form
• Automatic Loss of Pay calculation
• Generate pay slips on daily, weekly, monthly basis
• Efficient leave management system available
• Normal and advanced search facility
• Customizable Report generation
Benefits to users
• Go paperless and digitalize the faculties/non faculties details
persisting to Institution
• Dashboards view and provide much clear visibility and
decision making
7

Library Management
Key Features
• Manage library books
• Manage book issue
• Manage book returns
• Manage books renew
How it works
• Browse through library books catalogue and identify the
book(s) to be issued
• View/Edit/Delete/Add books
• Add books with custom tag facility available
• Filter book using available filters
• Normal and detail Search for a book available
• Initial library setting for courses available
Benefits to users
• Save time and avoid standing in Queue in front of Library
• Issued/Renewed book status can be viewed
8

Transport Management
Key Features
• Real time information about Student and Vehicles.
• Providing GPS safety and security to Vehicles and Students.
• Automated SMS alerts to Parents
How it works
• Vehicle type and distance can be assigned.
• Route can be set in order to move the bus in particular route
• Drivers are assigned particular route and scheduling of bus is done
accordingly.
• Bus movement can be track via GPRS, an SMS can be sent before
reaching the destination
• Commuter’s Bill is automatically generated based on the distance
travelled.
• View the Compliance details and Alert details for both Vehicle and Driver.
• Student, Parents, Vehicle and Drivers data can be stored.
• Verify Every Boarding And Departure
Benefits to users
• Parents can save time by avoid waiting in bus stop.
9

Event Management
Key Features
• Offers online ticketing, sales and event registration solution
How it works
• Organise institutional events by an organiser and publish
• Notifications to the parents
• Manage online sales and event registration
Benefits to users
• Replace paper forms, and sending in cash or checks with students.
• With our help, you will be to offer reserved and general admission ticketed
events to students and the community, and scan tickets and track
attendance without the use of additional equipment.c
10

Appointment Management
Key Features
• Students, parents, teachers, and administrators can schedule tutorials,
tests, office hours, advisory sessions, parent teacher conferences and more.
• Teachers and other staff can manage their time better when it's online.
How it works
• It only takes a minute to schedule appointments online.
• They can view their appointments from home or anywhere with an internet
connection.
Benefits to users
• Get rid of sign up sheets and spreadsheets.
• Eliminate phone tag.
• Improve meeting attendance.
• Web based scheduling is a powerful tool with unparalleled convenience for
teachers.
• Teachers can save time to focus on what they can do best for educating.
11

• Operation ease and Productivity gain.
• Creates close Students-Teachers-Parents Community
• Manage all aspects of school administration centrally.
• Role based access for everyone including Principal, Deans, Teachers
and Students.
• Display board for items related to Announcement, Notices for
Students and Staff.
• System keeps track of Attendance, Classes, Exams, Fees, and
generates alerts at critical thresholds.
• Reports on student performance, class & school performance, fee
status, attendance status and more.
• Works seamlessly with the Student Communities and Online
Learning. Together these solutions give you a complete student
engagement, school management and learning platform.
Benefits to Schools
12

• Hosted by Baryons on 3rd Party cloud
• Accessible via internet
• Managed Infrastructure
• Data resides on secure servers with full back up
• On Demand Subscription based provisioning of New Services listed as Add-On,
ex. Transport Management Module, Video Streaming, Online Learning, etc.
• Support provided as part of subscription.
Deployment Model
13

Customer Success is Everything
14

School ERP, Education ERP, School Management System

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