Mobile Phone Based Attendance System

IOSR Journal of Computer Engineering (IOSR-JCE)
e-ISSN: 2278-0661, p- ISSN: 2278-8727Volume 10, Issue 3 (Mar. - Apr. 2013), PP 48-50
www.iosrjournals.org
www.iosrjournals.org 48 | Page
Mobile Phone Based Attendance System
Shraddha S. Chawhan1
, Mangesh P. Girhale2
, Gunjan Mankar3
1,2
Student of Dept. of Computer Science & Engg/ Dr.Babasaheb Ambedkar College of Engg & Research,
Nagpur.
Abstract: In this paper we are emphasizing on developing this project that will help the lecturers to take
attendance easily, securely and is less error prone. For this, we are implementing software “Mobile Phone
Based Attendance System (MPBAS)” based on Android Technology. We are inspired to work on MPBAS from
the existing system E-Beat. MPBAS will help lecturers to take the attendance of students using Smart-phone.
Lecturers will login to the phone application, get connected to the server and take attendance using Smart-
phone. After taking the attendance in the mobile, lecturers will send it over to the server using GPRS and
attendance list will be updated automatically. Lecturers will be able to edit the attendance by login on to the
website. Students will be able to view their own attendance as well as curriculum details. To reduce the chances
of fake attendance, the project would include Location detection using GPS. Also email would be send to the
students by the lecturers, notifying them of their regular activities.
Thus, the project will ease the workload of the lecturers by providing them the platform wherein they
will be able to take, manage, update and see the attendance of the students with efficiency. Also the students will
remain updated regarding their current status and thus can improve the performance by increasing their
cumulative attendance in time.
Keywords: Android, Authorization, Authentication, Smart-phone, GPRS, GPS.
I. Introduction
Our project aims in implementing software that will help lecturers to take the attendance of students
using mobile/Smartphone. Lecturers will login to the phone application and get connected to the server. After
login, they will take attendance using mobile phone. After taking the attendance in the mobile, lecturer will
send it over to the server using GPRS. Lecturer will be able to edit attendance by login to the website and
students will check their attendance using a website.
II. Existing System
We have studied and visited the different websites and the literatures. As per the literature review, the
various organizations and individuals have tried to overcome the problems in the traditional attendance system.
Some of them are listed below:
2.1 E – Beat
E - Beat is an electronic beat constable's night patrolling attendance system to avoid manual recording
of time & attendance and to save the time by sign-in / sign-off at different beat points while patrolling. XIPHIAS
has developed the Electronic Beat. It has features such as Compact, Light-weight, Pocket size, tamper proof. But
it has a limitations regarding system specification. It is operable in fixed temp range i.e. 0 to 70° C. Very small
memory storage as small as 64kb.it uses the Infra Red Serial port for data communication which is outdated.
2.2 Mobile Phone Based Attendance System in J2ME
This project is based on J2ME technology. Professor enters the attendance to the mobile using keypad. It
is a manual process. After saving the absentees or presenters in to the mobile, teacher can edit the attendance list
in the mobile. And this attendance details can send to a computer using GPRS. It was developed considering the
requirements of that time and has a very little future scope. The system has a limited bounds. It lags behind a lot
as when compared to modern day technology such as Windows, Android, iphone .it also a platform dependent
and version specific. It does not support the GPS technology to reduce the fake attendance.
III. Proposed System
Regarding the above literature research and taking in to consideration its drawbacks and limitations, we
proposed the „Mobile Phone Based Attendance System in android‟. In this proposed system we are going to
develop an android application which will eliminate all the drawbacks of the existing system, which consist of the
following dynamic features:
 Time saving as attendance can be taken just by checking the list of students.

 No needs to maintain several separate records and manual calculations.
 24x7 availability of information.
 More secured than traditional attendance system.
 A step towards the futuristic e-schools
IV. Modules
4.1 User Module
The main purpose of the user module is to provide security. This module is specially designed for staffs,
which use mobile phone to take attendance. Each staff enter username and password before enter in to attendance
list. If username and password cannot match, he/she can enter in to attendance page.
4.2 Attendance Entry Module
The purpose of Attendance Entry Module is to enter the attendance using cell phone. In this module
Lecturer takes the attendance using the cell phone. Lecturers select the branch, semester and year. After this
session he enters in to attendance page. Here staff makes a mark on the absentees
4.3 GPRS Connectivity Module
The main function of GPRS connectivity module is sends attendance list to the server database by
connecting cell phone with the server through GPRS. In this module attendance list in the cell phone is sends to
the database.
4.4 Database Module
The first function of this module is to update the attendance list from the cell phone. When the
attendance list from the cell phone receives, server automatically updates its database. The server updating the
database whether any change from cell phone occurred..
4.5 Location Detection Module
This module helps in restricting fake attendance. The lecturer cannot take attendance from anywhere
else when he/she is actually not present in the class. It will be completed within 20 days.
4.6 Email Module
This module is used to send email to the students about their attendance, curriculum activities.
V. Applications
It can be used wherever the attendance is a necessity such as in schools, colleges and institutes and almost
everywhere.
 It can be used in small scale as well as in large scale industries with little modification.
 Remote access to information through websites.
VI. Future Scope
 As soon as the students log in the application in the class, they will be available for the attendance. The
lecturer will then submit the attendance using the availability of the students those who are logged in.
 SMS module can be implemented which will inform students about low attendance and various events.

Flow Diagram
Fig. flow diagram of MPBAS
VII. Conclusion
This project will help the lecturers to reduce their workload by reducing the time and calculations
required to update the attendance manually. Students and their parents will also view the attendance and
curriculum details using the website.
References
Journal Papers:
[1]. Nirmalya Kar and Ashim Saha ; Study of implementing automated attendance system using face recognition technique; International
Journal of computer and communication engineering, Vol. 1, No. 2, July 2012 :
[2]. Zatin Singhal and Rajneesh Kumar Gujral ; Anytime Anywhere- Remote Monitoring of Attendance System based on RFID using
GSM Network ; International Journal of Computer Applications (0975 – 8887) Volume 39– No.3, February 2012 37
[3]. M. Man, L.Y. Kyng 2007 “Utilizing MYKAD Touch N Go features for Student Attendance System (TITO)”. Proceeding of 1st
International Malaysian Educational Technology Convention 2007, Johor Bahru, Malaysia, pp.114-120.
[4]. Sidi, Jonathan, N Syahrul, Junaini, and Lau, S. Ling. 2007 ISAMS: Tracking Student Attendance using Interactive Student Attendance
management System. Third Malaysian Software Engineering Conference (MySEC‟07), Selangor, Malaysia, pp. 1-5.
[5]. Z. Yongqiang, L. Ji 2006 “The Design of Wireless Fingerprint Attendance System” International Conference on Communication
Technology, ICCT '06, Handan, Hebei, China, 27-30 November 2006, pp. 1-4.
Books:
[6]. Professional Android 2 Application Development, Reto Meier , ISBN: 978-0-470-56552-0, Paperback, 576 pages, March 2010.
[7]. The Busy Coder's Guide to Android Development, Jul 2008: Version 1.0,ISBN: 978-0-9816780-0-9.

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