Electronic Student course registration System

DEVELOPMENT ELECTRONIC STUDENTS
COURSE REGISTRATION SYSTEM
(ELECORES)
CASE STUDY: (TERTIARY INSTITUTIONS).
PROPOSED
BY
OKPEH HARRISON JACOB
DEPT: COMPUTER SCIENCE
MATRIC NO: EU150109-528
SUPERVISED
BY
DR. FESTUS AYETIRAN

TABLE OF CONTENT
Title Page…………………………………………………………………………
Table of Content …………………………………………………………………
Abstract ………………………………………………………………………….
Introduction ……………………………………………………………………...
Literature Review ……………………………………………………………….
Research Problem ……………………………………………………………….
Research Aims and Objectives…………………………………………………...
Research Methodology…………………………………………………..............
Significance of The Study……………………………………………………….
Definition of Terms ………………………………………………………………
Project Timeline ………………………………………………………………….
Financial Budget ………………………………………………………………….
Conclusion………………………………………………………………………...
References ………………………………………………………………………...

ABSTRACT
“ELECTRONIC STUDENTS COURSE REGISTRATION SYSTEM” is the
central part of the educational administration system, which consists of undergraduate
course registration, graduate course registration, retaking and retesting, dropping the
course in the middle phase and information exchange, etc. The Electronic Student
Course Registration System I’m Proposing is to simplify the current manual
procedure. This system will be developed using PHP, jQuery, Apache and MySQL.
The front-end is designed using PHP with excerpts of code written using jQuery and
back-end is designed and managed through MySQL. This system software is more
secured, user-friendly and less time-consuming.
Keywords: PHP, MySQL, jQuery, Apache, Database, Database Management
System, Front-end, Back-end.

INTRODUCTION
This Electronics Students Course Registration System is developed in favor of the
Higher Education (Universities, Colleges of Education, School of Health's, School of
Nursing, Polytechnics). It will help both the students and department from the manual
process which is very difficult to find the students course record both the one he/she
have done and not done, and keeping records of the outstanding courses to be done by
the student before awarding and confirmation of degree on students. The Electronic
student’s registration system allows students, through the internet to register, drop or
add courses within the registration period. The students are expected to go into a
cybercafé or any available internet facility and login to the school web site and register
courses for the semester/session
Identification of the problems of the existing Students Course Registration System
leads to the development of computerized solution that will be compatible to the
existing Course Registration with the solution which is more users friendly and more
GUI oriented. Which can improve the efficiency of the Course Registration Process in
tertiary institution, thus overcome the drawbacks of the existing systems (process).
ELESCORES will eliminates the need for paperwork that has to be filled-out and saved
for reference. This system will contain the home page (Index.php) where
Administrator, students and head of department can use to login.
ELESCORES will have four (4) modules which will include Administrator, Head of
Department, Student
Student module, every student’s will do their pre-registration (username and
password) with the administrator which they will use to login into their module. On
their module they will have access to course registration, add-drop courses and printing
of approved course registration pages. After student course registration and email will
be sent to the head of the student for approving of student course registration.
Head of the Department, every head of department will get username and password
from the administrator which he/she will use to login to his/her module. The head of
department will have the provision to setup courses for his/her department students to
register and view the list of all courses register by the student and approved the student
course registration in his department.
Administrator will have total access to all pages. Creation of account to new student
and head of department.
Faculty Officer: The faculty officers can have access to preview their department
students course registration, and update their matriculation number of their students
on their dashboard.

LITERATURE REVIEW
Electronic Students Course Registration System will be Developed using PHP
programming languages, which will have lots of codes, Using Internet in gathering
information partially will contribute to the success of this system.
Numbers of Electronics Course registration system documents were examining and
compare to the need of proposed Electronic student’s course registration system. For
instance, Elizade University Portal Course registration system, help in my initial
research of electronic student’s course registration system application.
Among other website that was used in my research is stackoverflow.com,
tutorialpoint.com It provided me with different codes which I will used in the
development of this program.
Using of textbooks and journal on the net was also a great source of information and
assistance in realizing the goal of this propose project. will be very helpful and
supportive in the product developing the pages of this project.
RESEARCH PROBLEM
Some of problems facing on the current course registration system are
i. Students submit a hardcopy of filled application form to the college/ university
ii. The existing system is a manually maintained system
iii. Students find it difficult to register their carryover courses
iv. Time taken to for course registration process.
v. Student course record keeping files.
vi. Lack of curriculum course setup by head of department
vii.None Display of Outstanding Courses to be done by the students
viii.There are lot strains on the Electronic Course Registration System due to the
manual processes presently in used.
ix. It is very difficult to maintain or update all the records and retrieve a certain
data
RESEARCH AIM
This proposed System “Electronic Students Course Registration System”. Will be a
web based system that will be used for maintaining the course records of student in
an organized manner and to replace old paper work system. This system aims at
automating the course registration process for smooth processing in carrying out their
course registration. Updating and modifications will be easily achievable. The
Proposed Elescores system will eliminate all the manual intervention and increase
the speed of the whole process.

RESEARCH OBJECTIVES
The current research aims at reducing the workload all the entities involved in the
registration procedure for the students. The current manual system faces different
challenges as to maintaining data of each student manually. Hard copy registers are
maintained currently to verify student details.
From students’ point of view, they have to fill the forms manually and then get them
verified from concerned officials, which is a very time consuming process.
The objectives of this proposed web application system are:
 To computerize student and faculty database.
 To maintain data consistency and integrity.
 Automate the registration process without any physical human interaction
 Making the registration process accessible anywhere to the students.
 Allowing faculty to acknowledge registration requests from anywhere.
 Allowing the head of department to setup course curriculum for students
 Allowing head of department to preview students course registration before
approving them.
 Display of Outstanding Courses to be done by the students
With the requirement of registration process for every semester, it becomes all the
more important to simplify a process which is highly repetitive. The achievement of
the above objectives can help the institution in managing the resources efficiently. The
automated process will lead to time saving and eradication of common errors.
RESEARCHMETHODOLOGY
The resource requirement that will be needed for this proposed system, Collection of
data through interviews staffs and faculty officer in some university course registration
in Nigeria, Questionnaire will be carried out from the students in some universities,
college of education on their course registration process, Case Diagrams and Sequence
diagrams will be use to model the existing and proposed system.
The proposed system will be run online platform therefore the following hardware and
software will be needed.

MATERIALS NEEDED FOR THE PROPOSED SYSTEM.
 ONLINE HARDWARE
 RAM 4GB
 Hard Disk Space (30 Gb)
 Unlimited and Bandwidth
 SOFTWARE: Software to make the proposed system to work efficiently includes
 Operating System: Windows (Vista/7 or above)
 Web Browser: IE 10 or above, Mozilla FF 31 and above and google chrome
 Online Host (Cloud Storage)
 Database Software (MySQL)
 Domain Name
 FileZilla
 Text Editor Software: this are text editors that will be used to write codes. They
include Notepad++, Sublime Text3, And Atom
 Network Device: the network device that will be needed for the proposed
project is Universal Modem
 PROGRAMMING LANGUAGES: Since the proposed system will be on web
base it will be on web programming language which will includes:
 HTML: Hyper Text Markup Language It describes the structure of Web pages
using markup. It will be use to design the font end (users Interfaces) of the system.
 PHP: Personal Home Page is a general-purpose scripting language that is
especially suited to server-side web development, and it will be use at back end to
interact with the database. It will be use to send data to the database and retrieved
database from the database.
 CSS: Cascading Style Sheets, it describes how html elements are to be displayed
on screen, paper, or in other media. It will be use to beautify the front end the
user’s interfaces.
 JavaScript and JQuery: JavaScript and JQUERY: JavaScript is a dynamic
computer programming language. It is lightweight and most commonly used as a
part of web pages, whose implementations allow client-side script to interact with
the user and make dynamic pages. It is an interpreted programming language with
object-oriented capabilities and jQuery make it much easier to use JavaScript on
the website.
 MySQL: Is a functions allows to access MySQL Database Servers. It will be use
to interact with database e.g Insert, Delete, Update, Select.

SIGNIFICANCE OF THE STUDY
The Electronic student course registration system has the potential of minimizing
or eradicating unwanted human errors on the student course registration. It will also
provide better scalability for Managing Students Course Records.
Existing System
I. The existingsystem is a manually maintained system
II. It involves hand-written records storedinto various registers
III. Requires a lot of time as well as manpower
IV. It is very difficult to maintain or update all the records and retrieve acertaindata
V. The loss or damage of any of the registers leads to the damage of hundreds of records at
a time
VI. Reports needto be generatedmanually
PROPOSEDSYSTEM
The proposedsystemis having many advantages over the existing system.
ADVANTAGES OF PROPOSEDSYSTEM
 Less human error
 Strength and strain of manual labor can be reduced
 High security
 Data redundancy can be avoided to some extent
 Data consistency
 Easy to handle
 Easy data updating
 Easy record keeping
 Backup data can be easily generated
Features of The Proposed Project
 Administrator Dashboard
 Student Dashboard
 Head of Department Dashboard
 Faculty officersDashboard

LOGIN
ADMIN DASHBOARD
Create account for New User
Uploading of courses
Printing of courses
Updating Users password
Updating course detail
Updating of staff position
Head Of Department Dashboard
Uploading of department Course
Setting up Courses for Students
Viewing Of Student Course Reg
Approving Of course registration
Updating of Department Course
Adding and Deleting of Courses
Student Dashboard
RegistrationOf Courses
Adding/Dropping of course
Printing of Approved Course
Payment of Online Course Fee
Viewing Of Outstanding Courses
Diagrammatic View Of The Modules Or Dashboards That Will Done On The Electronics Course Registration System

DEFINITION OF TERMS
HTML - Hypertext Mark-up Language
PHP - a robust, server-side, open source scripting language that is extremely flexible and
actually fun to learn. PHP is also cross platform, which means your PHP - scripts
will run on UNIX, Linux, or an NT server.
MySQL - SQL is the standard query language for interacting with databases. It is an open source,
SQL database server that is more or less free and extremely fast. Also a cross platform (i.e. it can
interact with different application packages).
INTERNET -is a global system of interconnected computer networks that use the standard
Internet protocol suite (TCP/IP) to serve billions of users worldwide.
WEB SITE - is a set of related web pages served from a single web domain.
AJAX - Asynchronous JavaScript and XML (Ajax), a group of web
development methods used to create interactive web applications
JAVA SCRIPT (JS)-is an interpreted computer programming language.
PROJECT TIMELINE
Month 1: Background reading
Month 1: Prototyping of Electronic Student Course Registration System and interface design
Months 2-4: Development of the actual system based on the prototype
Month 5: Overall integration
Month 5: Testing and integration
Month 6: Documentation

CONCLUSION
The ELESCORES System is easy to use, full-featured and flexible Student Course
Registration web portal. Students can get username and password once from
administrator and login online when and where is most convenient for them in just
a few minutes without having to manually fill-out and submit the paper forms. The
head of their department will get their courseregistration details of the student. This
system will be helpful in accessing the details of any students quickly.
Implementing the Electronics Student CourseRegistration System, the registration
procedure has been simplified. Previously student had to go door to door in order
to get the documents acknowledged from the concerned officials whereas the
currently developed system offers an efficient way to perform these operations. The
students can access the registration portal online either from a computer or a smart
phone, and fill the necessary information and submit it for further approval. This
web application provides us with ease ofaccess, userfriendliness and transparency.
On the other hand, from organizations viewpoint, it helps in maintaining
transparency, data consistency, data accessibility and easy maintenance.
Implementation of the proposed system will reduce the workload of all those
involved as the data can be now managed with proper authentication and
authorizations instead of being hard copied and accessible to everyone.

REFERENCES
1.Assessing Manual and Online Course Registration in Nigeria Tertiary
Institutions Oladunjoye Patrick, Omemu Felix, September 24, 2013.
2. Online registration system”. In Advanced Computer Control (ICACC), 2011
3rd International Conference on (pp. 174-179). 9. Davis, Michele E., and Jon A.
3. Development of Student Information System N. M. Z. Hashim1, S. N. K. S.
Mohamed2 1, 2 Faculty of Electronics and Computer Engineering, Universiti
Teknikal Malaysia Melaka (UTeM) Hang Tuah Jaya, 76100 Durian Tunggal,
Melaka, Malaysia.
4. International Journal for Research in Applied Science & Engineering Technology
(IJRASET) IJRASET: All Rights are Reserved 923 Student Information System with Working
Mr. Piyush A. Kalmegh1, Mr. Rohit R. Gavfale2 , Prof. R. R. Shelke3 1,2BE Final year CSE,
HVPM COET Amravati, Maharashtra 3 Associate Prof, HVPM COET Amravati, Maharashtra.
5. Williams, Hugh E., and David Lane. “Web database applications with PHP
and MySQL”. O’Reilly Media, Inc., 2004. 3. Meloni, Julie C. “Sams teach
yourself PHP, MySQL and Apache all in one”. Sams Publishing, 2012.
6. Web Based Student Information Management System- [S.R.Bharamagoudar,
Geeta R.B., S.G.Totad]
Websites
1. www.w3schools.com/aspnet/
2. www.youtube.com
3. www.stackoverflow.com
4. www.javatpoint.com
5. www.tutorialspoint.com

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