Student Database Presentation 1.14.10

Executive Summary

Project Goal:

 Develop a student database in order to facilitate:
 Improved student care
-Database allows teachers and managers to better know their students
 Quick and easy access to key student information for teachers and managers
 Smooth transitions for new teachers
-Imperative due to the high teacher turnover inherent in the industry
-New teachers can more quickly get to know their students
-Prior teacher’s notes and knowledge are institutionalized

 Program features:
 Dynamic internationalization (User can switch between English and Japanese)
 Password protected areas to control the dissemination of confidential information
 Advanced search for all tables
 All reports have the option to:
-View Report
-Export to Excel
-Export to .PDF
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*All student and financial data (names, figures, etc.) used in this presentation are hypothetical and shown for example purposes only

Database Architecture

Architecture Overview:

 A unique instance of the program will reside on each school’s local system to comply
with the laws regarding the protection and conﬁdentiality of student information
 No student information will leave the school server

Student data is contained
School A
within the school’s system
School B

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Opening the Program – Main Window

This is the Main Window of the application.
From here, the user can either access the
Database to enter or edit information, or
the user can access various Reports.

The program features dynamic
internationalization; the user can switch
between English and Japanese at any time
from the Main Window.

3

Student Editor

The Student Editor is where the user can input,
update and manage all of the student data

The other 4 editors can be
accessed using the scroll bar

There are 6 separate editors associated with
a student (2 shown here):
Class Enrollment Editor
Counseling Editor
Level Editor (not shown)
Purpose Editor (not shown)
Self-Study Editor (not shown)
TOEIC Test Editor (not shown)
4

Student Editor

The Class Enrollment Editor is where the
The Counseling Editor allows the user to
user manages the student’s classes; which
track the student’s progress with notes as
class(es) they signed up for as well as the
well as the type of counseling (i.e. Initial,
contract length and starting date
Educational, Final)

The Level Editor allows the user to quickly
input the student’s level across 11 different
categories (Listening, Grammar, etc.) based
on the AEON Step Scale (1 = KickOff to
11 = Talking Point +)

5

Student Editor

The Purpose Editor is where the user inputs
information regarding the student’s purpose
The Self-Study Editor manages any Self-Study
for studying English
programs that the student participates in

The TOEIC Test Editor allows the user to
input the student’s TOEIC test results

6

Teacher Editor

The Teacher Editor is accessed
from the Main Window

The Teacher Editor is where the user can
input, update and manage all of the teacher
and manager data
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Class Editor

The Class Editor is accessed

The Class Editor is where the user can
input, update and manage all data regarding
classes
8

Self-Study Editor

The Self-Study Editor is accessed

The Self-Study Editor is where the user can
Self-Study courses
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Prospective Editor

The Prospective Editor is where the user
can input, update and manage all data
regarding prospective students

The Prospective Editor is accessed
10

Financial Editor

The Financial Editor is password protected

The Financial Editor is accessed

The Financial Editor is where the user can
the school’s ﬁnances
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Reports

The Reports section is accessed from the
Main Window and contains 3 submenus

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Report – Current Students

The Current Students Report details the
All reports have the option to:
name, nickname, date of birth and gender
1) View Report
of all the current students at your school
2) Export to Excel
3) Export to .PDF

13

Report – Single Student

The Single Students Report details the
complete history of a student including:
-Class Enrollment
-Counseling
-Level Check
-Purpose
-TOEIC Test Scores
-Self-Study

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Report – All Students

The All Students Report details the
of all the current and past students
at your school

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Report – Self-Study

The Self-Study Report details all of the
Self-Study programs a student has taken

The Self-Study Report will be
extremely useful for teachers
and managers as they prepare
for the launch of a new
Self-Study program and decide
which Self-Study materials to
recommend to their different
students

16

Report – Monthly Financial Report

The Monthly Financial Report is password protected

Select the month you would like to view

The Monthly Financial Report gives
a breakdown of the monthly revenues
and expenses of your school

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Report – Summary Financial Report

The Summary Financial Report is password protected

The Summary Financial Report gives
a breakdown of the annual revenues
and expenses of your school as well
as your school’s performance in
regards to spirits both on a monthly
basis as well as a cumulative basis.

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Report – Current Teachers

The Current Teachers Report details the
of all the current teachers at your school

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Report – All Teachers
The All Teachers Report details the
of all the current and past teachers
at your school

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Report – Prospective

The Prospective Report details the
name of the prospective, the date of visit,
whether the prospective signed up or
not, as well as any notes that the manager
or teacher took

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Report – Prospective (Date)

The Prospective (Date) Report is in the same
format as the Prospective Report; however,
it allows the user to choose a starting date
for the data in the report (i.e. all prospectives
that visited after December 1st, 2009)

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Report – School Overview

The School Overview Report contains
summary statistics about the school’s
students

23

Student Database Presentation 1.14.10

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Student Database Presentation 1.14.10