Intranet mailing system

INTRANET MAILING
SYSTEM
MADE BY:SAILI MANE
ID NO:12IT113
GUIDED BY: PRITESH PRAJAPATI

THE ULTIMATE GOAL…
To familiarize the what INTRANET MAIL SYSTEM is all about.
To provide security for our confidential Messages.
To explain it’s advantage over other technology.
Seeking a low risk alternative to renting a conventional office;
Testing a new product or service idea;
Downsizing from a conventional office;
Migrating from using post office box;
Seeking to establish a business presence in the provider's country
or city;

WHAT’S THE SCOPE????
The proposed system scope is limited to Intranet only.
It can be enhanced to be a global communication medium for multinational companies.
As organization grows in size in terms of departments and functionalities, it requires a quick and
efficient system to achieve instant communication b/w employees of same department or b/w
departments.
 The proposed system “Intranet Mailing System” serves organization’s needs in a consistent and
transparent manner. It should cater the needs of information sharing.
It should have all traditional things such as sent items, inbox, drafts etc.
The users are allows to send mails to multiple users using to, cc and bcc too.
Thus the system caters spontaneous needs of the organization

INTRANET…..TECHNICALLY!!!
An intranet is a network based on the internet
TCP/IP open standard.
An Intranet belongs to an organization, and is
designed to accessible only by organization's
members, employees, or others with
authorization.
An intranet’s Email looks and acts like other
Email but has a firewall surrounding it to fend
off unauthorized.

MODULES COVERED….
User Profile Management :
This module facilitates new user registration, sign in of existing user, password recovery
and user profile management.
Mailing :
This module facilitates conventional mail options like Inbox, Compose, Send Messages,
Draft etc. Compose option allows us to compose new mails that can be sent to one or more users
of the organization. Inbox option shows all messages received. This option allows viewing and
deleting such messages. Send Messages option allows us to view and delete messages that have
been sent. The Draft option allows us to view messages saved incompletely. These messages can
be completed and sent at a later stage.
Contacts :
This module allows us to keep track of our friends’ details. It allows us to add and delete
contacts.

KEY FEATURES…
CLIENT SIDE VALIDATION
NORMALIZED DATABASE
THREE TIER ARCHITECTURE
MAINTAINABILITY
SESSION HANDLING
EASY DEPLOYMENT

Technologies used..
Web Presentation: HTML, CSS
 Client – side Scripting: Javascript
Programming Language: Java
Web based Technologies: JNDI, Servlets, JSP
Database Connectivity API: JDBC
Build Tool: ANT
Debug Tool: Log 4J
Browser: IE/Mozilla
Backend Database: Oracle/SQL Server/MY
SQL/MS Access
Operating System: Windows XP/2000/2003,
LINUX, Solaris
J2EE Web/Application Server:
Tomcat/Weblogic/Websphere/JBoss/Glash
Fish
IDEs: Eclipse with My Eclipse plugins/Net
Beans/RAD

Requirements
HARDWARE REQUIREMENTS
Hard Disk -------- 20GB
Floppy disk -------- 1.44 MB
CD-ROM Drive -------- 32 HZ
KEYBOARD -------- 108 Standard
RAM Capacity -------- 128MB
Pentium processor -------- 233 MHZ or above
SOFTWARE RQUIREMENTS
Operating System : Windows NT/ Windows 98
Language : JAVA using Servlets
Database : Access/Oracle/SQL Server

IMPLEMENTED….
 AUTHENTICATION OF A USER
 MAILBOX DISPLAY
 COMPOSING ANS SENDING MAILS
 SAVING AS DRAFTS
 MOVE MESSAGES AMONG MAILBOX
 TRASHING MAILS
 REPLY AND FORWARDING MAILS

RESULTS…
 SUCCESSFULLY INSTALLED AND CONFIGURED GLASSFISH SERVER
 SUCCESSFUL INTEGRATION OF MYSQL SERVER

ASSUMPTIONS…
The coding should be error free
The system should be user-friendly so that it is easy to use for the users
The information of all messages, users and files must be stored in a
database that is accessible by the website
The system should have more storage capacity and provide fast access
to the database
The system should provide search facility and support quick
transactions
The Mailing System is running 24 hours a day
Users may access from any computer that has Intranet capabilities and
an Internet connection
Users must have their correct usernames and passwords to enter into
their accounts and do actions

DEPENDENCIES….
The specific hardware and software due to which the product
will be run
On the basis of listing requirements and specification the project
will be developed and run
The end users (admin) should have proper understanding of the
product
The system should have the general report stored
The information of all the users must be stored in a database
that is accessible by the System
Any update regarding the user is to be recorded to the database
and the data entered should be correct

ADVANTAGES
Workforce productivity
Time
Communication
Cost-effective
Promote common corporate culture
Business operations and management

CONCLUSION….
Intranets play an important role in this
vision by serving as the single, consolidated
interface through which employees access a
company’s intellectual assets.
This system will provide a new platform for
alternative thinking of managing an
organization

Intranet mailing system

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