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27 July 2011 - MWP seminar

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Jason W. Womack, MEd MA
Jason W. Womack, MEd MA

This document summarizes a presentation on mastering workplace performance. The presentation covers: - The principles of productivity and how to combine personal working styles with company culture for success. - Setting the stage for more productive days by knowing personal needs and how to plan. - Engaging others to improve their productivity through managing meetings, expectations, and results. - Effective time management techniques, including 5 tools and techniques to get more done faster with less effort. - Assessing progress and enhancing structure through tracking resource management for measurable results. - Building an accountability program by identifying a workplace performance goal and planning for implementation.

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Mastering Workplace Performance presented by: Jason W. Womack 805-798-1362
15% The Principles of Productivity: How to combine personal working styles with company culture for success 20% Setting the Stage for a More Productive Day: Knowing what you need and how to plan for more productive days 15% Engaging Others in Upleveling their Productivity: Managing meetings, expectations and results 30% Effective Time Management Techniques: 5 tools and techniques to use to get more done, faster, with less effort 15% Assessing Progress and Enhancing Structure: Tracking resource management for measurable results 5% Building an Accountability Program: Identify a workplace performance goal and plan for implementation
the promise: Work Smarter Think Bigger Make More
T What are practices of I an effective Time Manager? M E
What are practices T of an ineffective Time Manager? I M E
This seminar = 3.5 hours to think about HOW you work and how that’s working for you... ...please collect questions as we go along.
4 Limited Resources We Manage Every Day
4 Limited Resources We Manage Every Day •Time
4 Limited Resources We Manage Every Day •Time •Energy
4 Limited Resources We Manage Every Day •Time •Energy •Focus
4 Limited Resources We Manage Every Day •Time •Energy •Focus •Tools/Systems
How it works... • Tools/Systems • Focus • Energy • Time
Page 2
the more I know about how I work, the more we can be effective ...a “working
3
Please underline 3 words that relate to your professional focus on managing time productively.
Resources See Quality Hear Principles Practice Performance Utilize Productivity Improve Opportunities Being Priorities Managing Team Taking Organization Work Behaviors Live Systems Have Improvement Synchronize Seminar Design Sustainable Leading Vision Resulting Role Coach
NOUN VERB
NOUN VERB design action vision task process delegation
NOUN VERB design action vision task process delegation
Page 5
Productivity is...
Page 6
Brain Storm
Focus on as much as possible...
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about.
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about.
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?”
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?”
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you Go for quantity...in 7 minutes, write 50+ items!
Fill in each blank line with something that you can bring to mind...
Fill in each blank line with something that you can bring to mind... Please write down at least 50 items. Big...Small...Work...Life...Projects...Tasks...
Practic
Practic makes
Practic makes habit
Comfort doing the same thing + Number of Repetitions 1 2 3 4
What do you spend Time, Energy and Focus doing by 10am each day? (Start with the obvious/easy ones!)
What tools/systems could you use to get your work done during the work- day? (Start with the obvious/easy ones!)
What could you do “about” once a month to rejuvenate, revitalize & reengage?
What can you DELETE?
What can you DELEGATE?
What Tools/Systems/Gear can you: Use more?
What Tools/Systems/Gear can you: Combine?
What Tools/Systems/Gear can you: Use less?
Could practicing something new build a new habit?
In order for you to “be, work, live” at your 100%...
What will you need to have done...
What will you need to have done...how will you need to have been...
8
I am at my best when ... page 7
Set up your Daily Dashboard... and review it several times each day. www.OutlookDashboard.com
Use signatures as templates to answer frequently asked questions or provide the same information to a different group or person. Knowledge Base...
Please think of one topic/ question you know you type repeatedly to anyone via e- mail...
Please think of one topic/ question you know you type repeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
Do you have a signature with just your contact information?
Do you have a signature with just your contact information?
This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time.
This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
Paper Systems to set up a dashboard include: Legal pad Time Design Day Runner Day Timer Franklin Planner etc
CONTROL + SHIFT + M = A New E-mail Message (While you’re reviewing your calendar!)
For complete directions on setting up your Outlook Dashboard… Please visit: www.OutlookDashboard.com Weʼll send the 39-page eBook for free this week…E-mail to request your own copy!
The biggest decisions to make: Did I think it? Do I have to do something about it?
Create (and maintain, and review!) agendas for people you meet or speak with regularly
Remember, all of these tips are method first, technology second...
Remember, all of these tips are method first, technology second... This one tip can save you between 10-50% of the time you spend in meetings, whether formal and scheduled or impromptu “in the hallway.”
Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clarifications/Requests (1-12 weeks out...)
RIGHT-CLICK Hold and Drag to e-mail the agenda
page 14
page 15
important Important urgent not urgent not important not important not urgent urgent
+ Preparation + Prevention + Values clarification + Planning + Relationships + Recreation
There are THREE kinds of work...
The work you have to “do” (To Do lists)
Pages 17-18
Questions to ask: What is the First Next Step? Where would I start on this? How would I get started? Who can I talk to to begin on this?
The Outcomes You’re Managing (Project Inventory)
Pages 19-20
Questions to ask: What will this look like when I am done? What is the final outcome of this? What will be true when I am finished? How will I know when this is done?
THANK YOU

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27 July 2011 - MWP seminar

  • 1. Mastering Workplace Performance presented by: Jason W. Womack 805-798-1362
  • 2. 15% The Principles of Productivity: How to combine personal working styles with company culture for success 20% Setting the Stage for a More Productive Day: Knowing what you need and how to plan for more productive days 15% Engaging Others in Upleveling their Productivity: Managing meetings, expectations and results 30% Effective Time Management Techniques: 5 tools and techniques to use to get more done, faster, with less effort 15% Assessing Progress and Enhancing Structure: Tracking resource management for measurable results 5% Building an Accountability Program: Identify a workplace performance goal and plan for implementation
  • 3.
  • 5. T What are practices of I an effective Time Manager? M E
  • 6. What are practices T of an ineffective Time Manager? I M E
  • 7. This seminar = 3.5 hours to think about HOW you work and how that’s working for you... ...please collect questions as we go along.
  • 8.
  • 9. 4 Limited Resources We Manage Every Day
  • 10. 4 Limited Resources We Manage Every Day •Time
  • 11. 4 Limited Resources We Manage Every Day •Time •Energy
  • 12. 4 Limited Resources We Manage Every Day •Time •Energy •Focus
  • 13. 4 Limited Resources We Manage Every Day •Time •Energy •Focus •Tools/Systems
  • 14. How it works... • Tools/Systems • Focus • Energy • Time
  • 15.
  • 16.
  • 17.
  • 18.
  • 19.
  • 20.
  • 21.
  • 22.
  • 23.
  • 24.
  • 25.
  • 26.
  • 27.
  • 29. the more I know about how I work, the more we can be effective ...a “working
  • 30. 3
  • 31. Please underline 3 words that relate to your professional focus on managing time productively.
  • 32. Resources See Quality Hear Principles Practice Performance Utilize Productivity Improve Opportunities Being Priorities Managing Team Taking Organization Work Behaviors Live Systems Have Improvement Synchronize Seminar Design Sustainable Leading Vision Resulting Role Coach
  • 33. NOUN VERB
  • 34. NOUN VERB design action vision task process delegation
  • 35. NOUN VERB design action vision task process delegation
  • 36.
  • 38.
  • 40.
  • 41.
  • 42.
  • 43.
  • 44.
  • 47. Focus on as much as possible...
  • 48. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year.
  • 49. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year.
  • 50. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about.
  • 51. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about.
  • 52. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?”
  • 53. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?”
  • 54. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you
  • 55. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you
  • 56. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you Go for quantity...in 7 minutes, write 50+ items!
  • 57.
  • 58. Fill in each blank line with something that you can bring to mind...
  • 59.
  • 60. Fill in each blank line with something that you can bring to mind... Please write down at least 50 items. Big...Small...Work...Life...Projects...Tasks...
  • 61.
  • 62.
  • 65. Practic makes habit
  • 66. Comfort doing the same thing + Number of Repetitions 1 2 3 4
  • 67.
  • 68. What do you spend Time, Energy and Focus doing by 10am each day? (Start with the obvious/easy ones!)
  • 69.
  • 70. What tools/systems could you use to get your work done during the work- day? (Start with the obvious/easy ones!)
  • 71. What could you do “about” once a month to rejuvenate, revitalize & reengage?
  • 72.
  • 73. What can you DELETE?
  • 74.
  • 75. What can you DELEGATE?
  • 76. What Tools/Systems/Gear can you: Use more?
  • 78. What Tools/Systems/Gear can you: Use less?
  • 80. In order for you to “be, work, live” at your 100%...
  • 81. What will you need to have done...
  • 82. What will you need to have done...how will you need to have been...
  • 83. 8
  • 84. I am at my best when ... page 7
  • 85.
  • 86.
  • 87.
  • 88.
  • 89.
  • 90.
  • 91. Set up your Daily Dashboard... and review it several times each day. www.OutlookDashboard.com
  • 92.
  • 93. Use signatures as templates to answer frequently asked questions or provide the same information to a different group or person. Knowledge Base...
  • 94.
  • 95. Please think of one topic/ question you know you type repeatedly to anyone via e- mail...
  • 96. Please think of one topic/ question you know you type repeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
  • 97. Do you have a signature with just your contact information?
  • 98. Do you have a signature with just your contact information?
  • 99.
  • 100.
  • 101.
  • 102.
  • 103.
  • 104. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time.
  • 105. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
  • 106.
  • 107.
  • 108.
  • 115. Paper Systems to set up a dashboard include: Legal pad Time Design Day Runner Day Timer Franklin Planner etc
  • 116.
  • 117. CONTROL + SHIFT + M = A New E-mail Message (While you’re reviewing your calendar!)
  • 118.
  • 119.
  • 120.
  • 121. For complete directions on setting up your Outlook Dashboard… Please visit: www.OutlookDashboard.com Weʼll send the 39-page eBook for free this week…E-mail to request your own copy!
  • 122. The biggest decisions to make: Did I think it? Do I have to do something about it?
  • 123.
  • 124.
  • 125. Create (and maintain, and review!) agendas for people you meet or speak with regularly
  • 126.
  • 127. Remember, all of these tips are method first, technology second...
  • 128. Remember, all of these tips are method first, technology second... This one tip can save you between 10-50% of the time you spend in meetings, whether formal and scheduled or impromptu “in the hallway.”
  • 129. Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clarifications/Requests (1-12 weeks out...)
  • 130.
  • 131.
  • 132.
  • 133.
  • 134.
  • 135.
  • 136. RIGHT-CLICK Hold and Drag to e-mail the agenda
  • 137.
  • 138.
  • 141. important Important urgent not urgent not important not important not urgent urgent
  • 142. + Preparation + Prevention + Values clarification + Planning + Relationships + Recreation
  • 143.
  • 144.
  • 145. There are THREE kinds of work...
  • 146. The work you have to “do” (To Do lists)
  • 148. Questions to ask: What is the First Next Step? Where would I start on this? How would I get started? Who can I talk to to begin on this?
  • 149. The Outcomes You’re Managing (Project Inventory)
  • 151. Questions to ask: What will this look like when I am done? What is the final outcome of this? What will be true when I am finished? How will I know when this is done?

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  翻译：