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3 AUG 2011 - Canton, OH - Mastering Workplace Performance

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Jason W. Womack, MEd MA
Jason W. Womack, MEd MA

This document outlines the topics that will be covered in a presentation on mastering workplace performance. The presentation will discuss the 4 principles of productivity and how to combine personal working styles with company culture. It will cover setting the stage for more productive days through planning and knowing individual needs. Engaging others to improve their productivity through managing meetings and expectations will also be discussed. The bulk of the presentation focuses on effective time management techniques and tools to get more done faster with less effort. Assessing progress through resource tracking for measurable results and building an accountability program will also be covered. Questions from attendees are solicited to be addressed during and after the seminar. Throughout the presentation examples of productivity practices, challenges, and tools that can help

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Mastering Workplace Performance presented by: Jason W. Womack 805-798-1362
15% The 4 Principles of Productivity: How to combine personal working styles with company culture and values 20% Setting the Stage for a More Productive Day: Knowing what you need and how to plan for more productive days 15% Engaging Others in Improving Their Productivity: Managing meetings, expectations and results 30% Effective Time Management Techniques: Tools and techniques to use to get more done, faster, with less effort 15% Assessing Progress and Enhancing Structure: Tracking resource management for measurable results 5% Building an Accountability Program: Identify a workplace performance goal and plan for implementation
Page 2
T What are practices of I an effective Time Manager? M E
What are practices T of an ineffective Time Manager? I M E
4 Limited Resources We Manage Every Day
4 Limited Resources We Manage Every Day •Time
4 Limited Resources We Manage Every Day •Time •Energy
4 Limited Resources We Manage Every Day •Time •Energy •Focus
4 Limited Resources We Manage Every Day •Time •Energy •Focus •Tools/Systems
How it works... • Tools/Systems • Focus • Energy • Time
How it works... • Tools/Systems • Focus • Energy • Time
Please collect as many questions as possible. I will address them all during the presentation and online after our seminar... Email questions to: Jason@WomackCompany.co m www.womackcompany.com/3AUG11
Page 3
Please underline 3 words that relate to your professional focus on managing time productively.
the more I know about how I work, the more we can be effective ...a “working
Resources See Quality Hear Principles Practice Performance Utilize Productivity Improve Opportunities Being Priorities Managing Team Taking Organization Work Behaviors Live Systems Have Improvement Synchronize Seminar Design Sustainable Leading Vision Resulting Role Coach
NOUN VERB
NOUN VERB design action vision task process delegation
NOUN VERB design action vision task process delegation
Page 5
Name 2 key challenges to your productivity.
Significant aspects: managing time productively I= Identify D= e=
Significant aspects: managing time productively I= Identify D= Develop e=
Significant aspects: managing time productively I= Identify D= Develop e= experiment
Significant aspects: managing time productively I= Identify D= Develop e= experiment
Purple Card
Page 6
Focus on as much as possible...
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about.
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about.
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?”
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?”
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you
Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you Go for quantity...in 7 minutes, write 50+ items!
Fill in each blank line with something that you can bring to mind...
Fill in each blank line with something that you can bring to mind... Please write down at least 50 items. Big...Small...Work...Life...Projects...Tasks...
Page 7
Practic
Practic makes
Practic makes habit
Comfort doing the same thing + Number of Repetitions 1 2 3 4
What do you spend Time, Energy and Focus doing by 10am each day? (Start with the obvious/easy ones!)
What tools/systems could you use to get your work done during the work- day? (Start with the obvious/easy ones!)
What could you do “about” once a month to rejuvenate, revitalize & reengage?
What can you DELETE?
What can you DELEGATE?
What Tools/Systems/Gear can you: Use more?
What Tools/Systems/Gear can you: Combine?
What Tools/Systems/Gear can you: Use less?
Could practicing something new build a new habit?
Page 8
In order for you to “be, work, live” at your 100%...
What will you need to have done...
What will you need to have done...how will you need to have been...
8
I am at my best when ... page 7
Page 9
Set up your Daily Dashboard... and review it several times each day. www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
Use signatures as templates to answer frequently asked questions or provide the same information to a different group or person. Knowledge Base...
Please think of one topic/ question you know you type repeatedly to anyone via e- mail...
Please think of one topic/ question you know you type repeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
Do you have a signature with just your contact information?
Do you have a signature with just your contact information?
This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time.
This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
For complete directions on setting up your Outlook Dashboard… Please visit: www.OutlookDashboard.com Weʼll send the 39-page eBook for free this week…E-mail to request your own copy!
Page 11-12
Create (and maintain, and review!) agendas for people you meet or speak with regularly
Remember, all of these tips are method first, technology second...
Remember, all of these tips are method first, technology second... This one tip can save you between 10-50% of the time you spend in meetings, whether formal and scheduled or impromptu “in the hallway.”
Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clarifications/Requests (1-12 weeks out...)
RIGHT-CLICK Hold and Drag to e-mail the agenda
important Important urgent not urgent not important not important not urgent urgent
+ Preparation + Prevention + Values clarification + Planning + Relationships + Recreation
THANK YOU
Join the 5-week Mastering Workplace Performance Online program Email today for your information packet, next session, September 2011... jason@womackcompany.com

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3 AUG 2011 - Canton, OH - Mastering Workplace Performance

  • 1. Mastering Workplace Performance presented by: Jason W. Womack 805-798-1362
  • 2. 15% The 4 Principles of Productivity: How to combine personal working styles with company culture and values 20% Setting the Stage for a More Productive Day: Knowing what you need and how to plan for more productive days 15% Engaging Others in Improving Their Productivity: Managing meetings, expectations and results 30% Effective Time Management Techniques: Tools and techniques to use to get more done, faster, with less effort 15% Assessing Progress and Enhancing Structure: Tracking resource management for measurable results 5% Building an Accountability Program: Identify a workplace performance goal and plan for implementation
  • 3.
  • 4.
  • 6.
  • 7. T What are practices of I an effective Time Manager? M E
  • 8. What are practices T of an ineffective Time Manager? I M E
  • 9.
  • 10. 4 Limited Resources We Manage Every Day
  • 11. 4 Limited Resources We Manage Every Day •Time
  • 12. 4 Limited Resources We Manage Every Day •Time •Energy
  • 13. 4 Limited Resources We Manage Every Day •Time •Energy •Focus
  • 14. 4 Limited Resources We Manage Every Day •Time •Energy •Focus •Tools/Systems
  • 15. How it works... • Tools/Systems • Focus • Energy • Time
  • 16. How it works... • Tools/Systems • Focus • Energy • Time
  • 17.
  • 18.
  • 19.
  • 20.
  • 21.
  • 22.
  • 23.
  • 24.
  • 25.
  • 26.
  • 27.
  • 28.
  • 29.
  • 30.
  • 31.
  • 32.
  • 33. Please collect as many questions as possible. I will address them all during the presentation and online after our seminar... Email questions to: Jason@WomackCompany.co m www.womackcompany.com/3AUG11
  • 35. Please underline 3 words that relate to your professional focus on managing time productively.
  • 36. the more I know about how I work, the more we can be effective ...a “working
  • 37. Resources See Quality Hear Principles Practice Performance Utilize Productivity Improve Opportunities Being Priorities Managing Team Taking Organization Work Behaviors Live Systems Have Improvement Synchronize Seminar Design Sustainable Leading Vision Resulting Role Coach
  • 38. NOUN VERB
  • 39. NOUN VERB design action vision task process delegation
  • 40. NOUN VERB design action vision task process delegation
  • 42.
  • 43. Name 2 key challenges to your productivity.
  • 44.
  • 45.
  • 46. Significant aspects: managing time productively I= Identify D= e=
  • 47.
  • 48. Significant aspects: managing time productively I= Identify D= Develop e=
  • 49.
  • 50. Significant aspects: managing time productively I= Identify D= Develop e= experiment
  • 51.
  • 52. Significant aspects: managing time productively I= Identify D= Develop e= experiment
  • 54.
  • 55.
  • 56.
  • 58. Focus on as much as possible...
  • 59. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year.
  • 60. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year.
  • 61. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about.
  • 62. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about.
  • 63. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?”
  • 64. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?”
  • 65. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you
  • 66. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you
  • 67. Focus on as much as possible... Think about your work AND your areas of focus this week, this month, and for the rest of the year. Simply write what you think about. It’s easy, just answer the question, “What else...?” No one will see this but you Go for quantity...in 7 minutes, write 50+ items!
  • 68.
  • 69. Fill in each blank line with something that you can bring to mind...
  • 70.
  • 71. Fill in each blank line with something that you can bring to mind... Please write down at least 50 items. Big...Small...Work...Life...Projects...Tasks...
  • 72.
  • 74.
  • 77. Practic makes habit
  • 78. Comfort doing the same thing + Number of Repetitions 1 2 3 4
  • 79.
  • 80. What do you spend Time, Energy and Focus doing by 10am each day? (Start with the obvious/easy ones!)
  • 81.
  • 82. What tools/systems could you use to get your work done during the work- day? (Start with the obvious/easy ones!)
  • 83. What could you do “about” once a month to rejuvenate, revitalize & reengage?
  • 84.
  • 85. What can you DELETE?
  • 86.
  • 87. What can you DELEGATE?
  • 88. What Tools/Systems/Gear can you: Use more?
  • 90. What Tools/Systems/Gear can you: Use less?
  • 93. In order for you to “be, work, live” at your 100%...
  • 94. What will you need to have done...
  • 95. What will you need to have done...how will you need to have been...
  • 96. 8
  • 97.
  • 98. I am at my best when ... page 7
  • 100.
  • 101.
  • 102.
  • 103.
  • 104.
  • 105.
  • 106.
  • 107. Set up your Daily Dashboard... and review it several times each day. www.OutlookDashboard.com
  • 108.
  • 109.
  • 116.
  • 117. Use signatures as templates to answer frequently asked questions or provide the same information to a different group or person. Knowledge Base...
  • 118.
  • 119. Please think of one topic/ question you know you type repeatedly to anyone via e- mail...
  • 120. Please think of one topic/ question you know you type repeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
  • 121. Do you have a signature with just your contact information?
  • 122. Do you have a signature with just your contact information?
  • 123.
  • 124.
  • 125.
  • 126.
  • 127.
  • 128. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time.
  • 129. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
  • 130.
  • 131.
  • 132. For complete directions on setting up your Outlook Dashboard… Please visit: www.OutlookDashboard.com Weʼll send the 39-page eBook for free this week…E-mail to request your own copy!
  • 134.
  • 135. Create (and maintain, and review!) agendas for people you meet or speak with regularly
  • 136.
  • 137. Remember, all of these tips are method first, technology second...
  • 138. Remember, all of these tips are method first, technology second... This one tip can save you between 10-50% of the time you spend in meetings, whether formal and scheduled or impromptu “in the hallway.”
  • 139. Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clarifications/Requests (1-12 weeks out...)
  • 140.
  • 141.
  • 142.
  • 143.
  • 144.
  • 145.
  • 146. RIGHT-CLICK Hold and Drag to e-mail the agenda
  • 147.
  • 148.
  • 149.
  • 150.
  • 151. important Important urgent not urgent not important not important not urgent urgent
  • 152. + Preparation + Prevention + Values clarification + Planning + Relationships + Recreation
  • 153.
  • 154.
  • 156. Join the 5-week Mastering Workplace Performance Online program Email today for your information packet, next session, September 2011... jason@womackcompany.com

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  101. Every company has their own “so that.” Whether it’s called a purpose, guiding principles, a mission statement or goals and objectives, each organization aligns its resources toward a common, pre-defined set of results. Looking toward where you want to be three months from now, what kinds of goals and objectives must you strive to work toward?\n
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