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Improving Citizen
Outcomes with
Robotic Process
Automation (RPA)
Anthony Fung, CEO
Amplitude9 – SWaM Certified
2920 W. Broad St., Richmond, VA 23230
tfung@amplitude9.com
2
Creating Value During a Time Uncertainty with COVID-19
States and Local Governments
Ø Support the surge of need for government services and resources during a time of
hiring freezes and budget cuts
Ø Protecting citizens and public servants by digitizing customer services
Ø Reduce backlog of applications through automation
Ø Reduce burdensome manual processes prone to error and affects employee moral
3
New Level of
Constituent
Demands
Increased Budget
and FTE
Constraints
State and local governments are addressing these
challenges by evaluating process and service delivery
through digital transformation and automation using
Cares Act and other grants.
Supporting Legacy
Systems Unable to
Support Demand
Government Are Under an Unprecedented Level Pressure
4
COVID-19 Brings New Challenges
• Many systems provide
silos of data
• Contact Center agent
fatigue causes errors
• Dynamically ramp-up
and down capacity
needed
• Time consuming
processes
Help us stand up a
virtual contact center in
the cloud
01
• Need faster service
delivery
• New applicants take
time to get into the
systems
• Surge in critical requests
+ Fewer available
resources = PR
nightmares
Help us with the surge of
eligibility & benefit
requests
02
• Enable remote working
access and protocols
• Need to accelerate
onboarding time
• Quickly train workers
from other depts
Help us onboard people
faster to increase scale
03
What are we hearing from our customers?
5
Robotic Process Automation Customer Outcomes
Accelerate Benefits From Digital
Transformation
Improve Customer
Experience
Reduce Compliance
Cost & Risk
Increase Employee
Satisfaction &
Engagement
Augments a person by executing
manual, repetitive tasks
Makes decisions based on set
rules
Seamlessly integrates with existing
applications
What can automation do for you?
6
Public Sector potential for automation
Fraud Detection
HR On/Off- Boarding
Integrated Eligibility
Public Records
Requests
Invoice Processing
Call Center Support
Citizen Engagement
Security Compliance
Governance
• The RPA journey starts with Lean Process
Optimization
• Business Ownership of the solution including
prioritization
• CoE guidelines for the assessment, design,
development, and deployment of the robots.
• Central RPA Command Center for proactive
monitoring.
• Dedicated regional RPA project execution and
maintenance team.
• Shared and re-usable asset library
• Alignment of RPA deployment architecture across
the regions and BUs.
Public Sector Processes
1
2 3
7
Problem:
Hundreds of thousands of UI
applications are incomplete,
missing data like former
employer ID or applicant
Address. The scale of the
problem is too large to address
with human call agents.
The Solution:
Robots consume the list of
incomplete applications,
triggering an IVR dialer (e.g.
AWS Connect) to contact
applicant and retrieve
information. The robot then
enters completed application
into backend mainframe.
Automating Data Validation Processes
Unemployment Insurance (UI) Contact Center Support
8
Pain Point:
Our Solution:
Benefits & Outcomes:
• Employee churn is high
• High error rates trigger penalties & lawsuits
• Team cannot scale to meet needs of emergencies
Unattended robots were used to process the (initially)
low-hanging fruit – renewals without personal data
changes.
Robots find applications that match this criteria, and
independently navigate through the many screens
necessary to verify and renew recipient's entries.
• Repetitive work reduced, training simplified for human
workers. Human error reduced to 0%.
• Reduced processing time from 35 min to 5.5 minutes
per application. Scalable team of robots processing
1,000 applications / day.
Orchestrator
Studio
Unattended Robots
UiPath Capabilities Used:
ICR/OCR
Automated Process Flow:
The Challenges:
• The eligibility system lacks API interfaces.
• System complexity requires many manual steps
• Not enough employees for timely processing
Login to IES System
Check if application has
personal data changes
Check out applications and
navigate data entry
Update eligibility dates where
appropriate
Save application and move
to the next
SNAP Renewal Applications
9
PROCESS
CHALLENGE
Volume - DMV processes around 50,000 MCP renewals per year, this process is completely paper based and technicians manually key in
every single renewal into the DMV systems, for a technician it takes around 20 minutes to process each application.
Data Quality - Applications are handwritten that creates data quality issues, manual data entry into DMV system causes data errors
Motor Carrier Permit (MCP) Renewal
SOLUTION
Implement a Digital solution, enable self service option with digital forms helps
avoid data quality issues, and automate data entry process for DMV systems
enabling faster processing.
• Digital Form
• Validation Bot
• MCP Bot
• Quickweb Bot
• Bank Settlement Process
RESULTS
● 90% of Process automated with
10% business exceptions
● Improved User Experience
● Faster Processing
● Improved Data Quality
● Savings/cycle time/error
rates/backlog (TBD)
2020 | Customer: State of CA - DMV
Industry
Public Sector – State
Government
Department
Of Transportation
State of California
Dept. of Motor Vehicles
10
EXECUTE
MONITOR
DEPLOY
BIG
SCALE
UiPath RobotsUiPath OrchestratorUiPath Studio
Manage and Secure
Control, monitor, and
analyze the performance
of your virtual workforce
Deploy and Scale
Your attended and
unattended robots
Digitize Your Process
Easily create automations
in a visual editor across
various software
applications
UiPath’s Product Portfolio Consists of 3 Core Products
Thank you
tfung@amplitude9.com

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Improving Citizen Outcomes with Robotic Process Automation (RPA)

  • 1. Improving Citizen Outcomes with Robotic Process Automation (RPA) Anthony Fung, CEO Amplitude9 – SWaM Certified 2920 W. Broad St., Richmond, VA 23230 tfung@amplitude9.com
  • 2. 2 Creating Value During a Time Uncertainty with COVID-19 States and Local Governments Ø Support the surge of need for government services and resources during a time of hiring freezes and budget cuts Ø Protecting citizens and public servants by digitizing customer services Ø Reduce backlog of applications through automation Ø Reduce burdensome manual processes prone to error and affects employee moral
  • 3. 3 New Level of Constituent Demands Increased Budget and FTE Constraints State and local governments are addressing these challenges by evaluating process and service delivery through digital transformation and automation using Cares Act and other grants. Supporting Legacy Systems Unable to Support Demand Government Are Under an Unprecedented Level Pressure
  • 4. 4 COVID-19 Brings New Challenges • Many systems provide silos of data • Contact Center agent fatigue causes errors • Dynamically ramp-up and down capacity needed • Time consuming processes Help us stand up a virtual contact center in the cloud 01 • Need faster service delivery • New applicants take time to get into the systems • Surge in critical requests + Fewer available resources = PR nightmares Help us with the surge of eligibility & benefit requests 02 • Enable remote working access and protocols • Need to accelerate onboarding time • Quickly train workers from other depts Help us onboard people faster to increase scale 03 What are we hearing from our customers?
  • 5. 5 Robotic Process Automation Customer Outcomes Accelerate Benefits From Digital Transformation Improve Customer Experience Reduce Compliance Cost & Risk Increase Employee Satisfaction & Engagement Augments a person by executing manual, repetitive tasks Makes decisions based on set rules Seamlessly integrates with existing applications What can automation do for you?
  • 6. 6 Public Sector potential for automation Fraud Detection HR On/Off- Boarding Integrated Eligibility Public Records Requests Invoice Processing Call Center Support Citizen Engagement Security Compliance Governance • The RPA journey starts with Lean Process Optimization • Business Ownership of the solution including prioritization • CoE guidelines for the assessment, design, development, and deployment of the robots. • Central RPA Command Center for proactive monitoring. • Dedicated regional RPA project execution and maintenance team. • Shared and re-usable asset library • Alignment of RPA deployment architecture across the regions and BUs. Public Sector Processes 1 2 3
  • 7. 7 Problem: Hundreds of thousands of UI applications are incomplete, missing data like former employer ID or applicant Address. The scale of the problem is too large to address with human call agents. The Solution: Robots consume the list of incomplete applications, triggering an IVR dialer (e.g. AWS Connect) to contact applicant and retrieve information. The robot then enters completed application into backend mainframe. Automating Data Validation Processes Unemployment Insurance (UI) Contact Center Support
  • 8. 8 Pain Point: Our Solution: Benefits & Outcomes: • Employee churn is high • High error rates trigger penalties & lawsuits • Team cannot scale to meet needs of emergencies Unattended robots were used to process the (initially) low-hanging fruit – renewals without personal data changes. Robots find applications that match this criteria, and independently navigate through the many screens necessary to verify and renew recipient's entries. • Repetitive work reduced, training simplified for human workers. Human error reduced to 0%. • Reduced processing time from 35 min to 5.5 minutes per application. Scalable team of robots processing 1,000 applications / day. Orchestrator Studio Unattended Robots UiPath Capabilities Used: ICR/OCR Automated Process Flow: The Challenges: • The eligibility system lacks API interfaces. • System complexity requires many manual steps • Not enough employees for timely processing Login to IES System Check if application has personal data changes Check out applications and navigate data entry Update eligibility dates where appropriate Save application and move to the next SNAP Renewal Applications
  • 9. 9 PROCESS CHALLENGE Volume - DMV processes around 50,000 MCP renewals per year, this process is completely paper based and technicians manually key in every single renewal into the DMV systems, for a technician it takes around 20 minutes to process each application. Data Quality - Applications are handwritten that creates data quality issues, manual data entry into DMV system causes data errors Motor Carrier Permit (MCP) Renewal SOLUTION Implement a Digital solution, enable self service option with digital forms helps avoid data quality issues, and automate data entry process for DMV systems enabling faster processing. • Digital Form • Validation Bot • MCP Bot • Quickweb Bot • Bank Settlement Process RESULTS ● 90% of Process automated with 10% business exceptions ● Improved User Experience ● Faster Processing ● Improved Data Quality ● Savings/cycle time/error rates/backlog (TBD) 2020 | Customer: State of CA - DMV Industry Public Sector – State Government Department Of Transportation State of California Dept. of Motor Vehicles
  • 10. 10 EXECUTE MONITOR DEPLOY BIG SCALE UiPath RobotsUiPath OrchestratorUiPath Studio Manage and Secure Control, monitor, and analyze the performance of your virtual workforce Deploy and Scale Your attended and unattended robots Digitize Your Process Easily create automations in a visual editor across various software applications UiPath’s Product Portfolio Consists of 3 Core Products
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