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Indira College of Engineering and Management,(MCA)
Parandwadi, Pune
A PRELIMINARY REPORT ON
“ONLINE VEHICLE SERVICE MANAGEMEN SYSTEM”
2021-2022
SUBMITTED TO THE SAVITRIBAI PHULE PUNE UNIVERSITY
OF
MASTER OF COMPUTER APPLICATION (MCA)
SUBMITTED BY
VISHWAS GADEKAR (EXAM SEAT NO. 83108)
UNDER THE GUIDANCE OF
Prof. priti kale

6/4/2024 Annual Review 2
Agenda
 Introduction
 Proposed System
 Analysis and Design-I
 Analysis and Design- II

Introduction
The Sunil Auto & servicing is one of the leading Auto Service Center .The center initially
focused on to provide outstanding service at affordable price and keep good relation with
them. The service center established in the year 2018. This well-known establishment acts
as a one-stop destination servicing customers both local and from other parts of pune.
The belief that customer satisfaction is as important as their products and services, which
continues to grow by the day. In the near future, this center aims to expand its line of
products and services and cater to a larger client base. In pune, this establishment
occupies a prominent location in Chakan. It is an effortless task in commuting to this
establishment as there are various modes of transport readily available. It is at Main Road,
Near AMS English Medium school,which makes it easy for first-time visitors in locating this
center. It is known to provide top service in the following categories: Vehicle full service
and repairing, Tires, Oiles, Suspensions, Wipers & etc.

1.2 Abstract
 The “Vehicle Service Management System” is the
Windows based web application. This application can be
used for managing Auto Service Center related data and
their customers.
 The Vehicle Service Management System is designed for
Auto Service Center to replace their existing manual,
paper-based system. The new system is to control the
following information, Customer information, Staff
information, Job card information, Owner information,
Payment details, Product availability and Vehicle details.
These services are to be provided in an efficient, cost-
effective manner, with the goal of reducing the time and
resources currently required for such tasks.

1.3 Existing System and Need
for System
Existing System
 Existing system is a manual one in which
users are maintaining books to store the
information like product details, customers
details, products, service details and
accounts for every month. It is very difficult
to maintain historical data.
Need for System
 To develop a project for solving financial
applications of a customer in banking
environment.
 To nurture the needs of an end banking user
by providing various ways to perform banking
tasks
 The main purpose of developing bank
management system is to design an
application, which could store bank data and
provide an interface for retrieving customer
related details with 100% accuracy.

1.4 Scope of System
 Now a day, technology is on a boost. People wish to live a luxurious life with
minimum physical work. Here we provide a web application for “Vehicle Service
Management System”. The application will enable any car user to search and
communicate with car service center the vicinity. The user can find the service
center, get its location and check and select any of the services provided by the
respective service center. Thus we are developing an application which goes hand in
hand with the new age technology and characterizes – user friendliness,
informativeness and time saving

1.5 Operating Environment
Hardware
 Hard Disk 50GB
 RAM 4GB OR HIGHER
 Monitor : 14-inch Color Monitor
 Keyboard : 108 Keys
 Mouse : Optical Mouse
Software
 Windows 7 & ABOVE
 Eclipse 2021-09
 MySQL
 Apache Tomcat 9
 JDK 8

1.6 Brief Description of
Technology Used
Java is a programming language. Java is
used to develop mobile apps, web apps,
desktop apps, games and much more.
Java is a class-based, object-oriented
programming language and is designed
to have as few implementation
dependencies as possible.
Java Development Kit (JDK): It is a
complete Java development kit that
includes everything including compiler,
Java Runtime Environment (JRE), java
debuggers, java docs, etc. For the
program to execute in java, we need to
install JDK on our computer to create,
compile and run the java program.

1.6 Brief Description of
Technology Used
 Operating System used - Windows
 RDBMS/NoSQL used to build
database- MySQL
MySQL is a relational database
management system based on the
Structured Query Language, which is
the popular language for accessing and
managing the records in the database.
MySQL is open-source and free
software under the GNU license. It is
supported by Oracle Company

Proposed
System
Let’s dive in

2.1 Study of similar systems
 The Vehicle Service Management System is an application
which avoids more manual hours that need to spending
record keeping and generating reports. This application
keeps the data in a centralized way which is available to all
the users simultaneously. It is very easy to manage historical
data in database. No specific training is required for the
distributors to use this application. They can easily use the
tool that decreases manual hours spending for normal
things and hence increases the performance. It is very easy
to record the information of services, customers, vehicles
and products and etc., in the databases.

2.2 Feasibility Study
Economic feasibility
The computerized system will help in
automate the selection leading the
profits and details of the organization.
With this software, the machine and
manpower utilization are expected to
go up by 80-90% approximately. The
costs incurred of not creating the
system are set to be great, because
precious time can be wanted by
manually.

Technical feasibility
The project entitles "Vehicle Service Management
System” is technically feasibility because of the below
mentioned feature. The project was developed in java
which is used for developing Graphical User Interface.
The project had middleware apache tomcat server
which is capable of connections. It provides the high
level of reliability, availability, and compatibility. All
these makes java an appropriate language for this
project. Thus, the proposed software is build using
powerful language.

Operational feasibility
The proposed system will provide best
services for customers and user, and it
will be highly secure. The system will
also be on behalf of origination’s goal
and user satisfaction because the
system will be possible to run and use in
the organizations. The system gives
better user interface and storage of
user information, easy updating,
deletion, and modification etc.

2.3 Objective of Proposed System
 Most of the Garages currently uses a manual system for the management and maintenance of
critical information. The current system requires numerous paper forms, with data stores
spread throughout the Garages management infrastructure. Often information (on forms) is
incomplete or does not follow management standards. Forms are often lost in transit between
departments requiring a comprehensive auditing process to ensure that no vital information is
lost. Multiple copies of the same information existing the Garage and may lead to
inconsistencies in data in various data stores.
 A significant part of the operation of any Garage involves the acquisition,management, and
timely retrieval of great volumes of information. This information typically involves; Customer
personal information and history, staff information, product information. All this information
must be managed in an efficient and cost wise fashion so that an institution's resources may be
effectively utilized “Vehicle Service Management System” will automate the management of
the Garages making it more efficient and error free. It aims at standardizing data, consolidating
data, ensuring data integrity, and reducing inconsistencies.

2.3 Users of System
 The Vehicle Service Management System is used by any executive or person who want to apply for
the vehicle servicing. The Proposed System is also used by garage staff for maintaining the records
of vehicle.
 Admin(owner) :
 Admin has to first register by putting the basic details. He can add & delete executive details .
Admin also check bills & check products.
 Executive Staff :
 Staff can first login the page. Staff also can check status, check bills, the prouct details of the
vehicles and staff also updates status of servicing and billing status.
 Customer :
 Customer first register their details, after successfully registration then the customer fill vehicle
detail after that they fill job card in the end the system will generate invoice for the customer.

Analysis and
Design-I
Let’s dive in

3.1 System Requirements
Functional
 Login
 Validation
 Security
 Accuracy
 Compliance
Non-Functional
 Security
 Reliability
 Maintainability
 Availability
 Portability
 Performance
 User Friendly

3.2 Entity Relationship Diagram

3.3Table Structure
Customer & StaffTable

3.3Table Structure
Bill & Job CardTable

3.3Table Structure
Product &VehicleTable

3.3Table Structure
Owner & Job cardTable

3.4 Use Case Diagram

3.5 Class Diagram

3.6 Activity Diagram

3.7 Deployment Diagram

3.8 Module Hierarchy Diagram

3.9 Sample Input and Output Screen
3.9.1 Input Screens
1.Home Screen

2. Registration form Screen:

3.Service Details Screen

4.Parts Details Screen

5.Update Executive Screen

6.Billing Status Update Screen

1.Home Screen
3.9.2Output Screens

2.Registration Screen

3.Service Details Screen

4.Part Details Screen

5.Update Executive Details Screen

6.Update Bill Status Screen

7.Bill Form Screen

8.Vehicle Servicing Details Screen

ThankYou
Vishwas A. Gadekar
Vishwas.gadekar@indiraicem.ac.in

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