Transform your Corporate Strategy Office - Harness OnePlan’s Strategic Portfolio Management Platform and AI Innovations - Webinar 4Apr24.pdf

Transform Your Corporate Strategy Office
Harness OnePlan’s Strategic Portfolio Management Platform
and AI Innovations
In partnership with

Organizational Challenges
Most organizationsstruggle with Strategy execution. In fact, numerous studies from top consulting
firms (including McKinsey, Bain, BCG) and Harvard Business Review have shown nearly 70% of
strategies faildue to poor execution. Furthermore, organizationsonly realize about 60% of their
strategies’ value.
The high failure rate for Strategy execution can often be attributedto scattered and uncoordinated
Strategy Managementprocesses. Effective Strategy implementation necessitatessynchronized efforts
by different executive groups.
An effective Corporate Strategy Office with the right processes, methods, and technology solutions
can dramaticallyimprovesuccess rates

What is a Corporate Strategy Office?
A corporate strategy department functions
as a coordinating body, developing and
implementing strategies that satisfy the
objectives of individual departments as
well as promoting overall corporate goals.
The most widely accepted key
components of corporate strategy are
visioning, objective setting, resource
allocation, and prioritization
Strategy Management is a specialized
organizational unit or function within a
company that is responsible for overseeing
and implementing the strategic
management process. It serves as a central
hub for strategic planning, execution, and
performance management

Crucial Role of the Corporate Strategy Office
Understanding the Market andIndustry
• Needscomprehensive understandingof the marketandindustry.A StrategyOffice leadsbyconductingdetailedanalysestoidentify
markettrends,identifyopportunities,andassesspotential risks.Researchanddata-driveninsightsformthe foundationuponwhich
strategicdecisionsare formed.
Facilitating the Strategy DevelopmentProcess
• The StrategyOffice servesasthe orchestratorof the strategydevelopmentprocess.Byaligningorganizational goalswithmarket
dynamics,itbridgesthe gapbetweenvisionandexecution.Itinvolvescollaborationacrossdepartments,sothatdiverse perspectives
contribute toa well-roundedstrategythatreflectsthe organization'sambitions.
Driving Innovationand Adaptation
• In a rapidlyevolvingbusinessenvironment,adaptabilityiskey.A StrategyOfficenotonlyanticipateschange butactivelydrives
innovation.Fosteringaculture of continuousimprovement,itensuresthatthe corporate strategyremainsagileandresponsive to
emergingchallengesandopportunities.Thisproactive approachpositionsthe organizationaheadof the curve inaneverchanging
landscape.
Creating aSolid and Clear Corporate Strategy
• A robustcorporate strategyisthe compassguidinganorganizationtowardsitsobjectives.The StrategyOfficecraftsthisroadmap,
distillingcomplex dataintoactionableinsights.Itlaysthe foundationforgoal-setting,resource allocation,andperformance
measurement,providingclaritythatempowerseverylevel of the organizationtoworkcohesivelytowardssharedobjectives.
Enhancing Competitive Advantage
• In the competitivearena,gainingastrategicedge isimperative.The StrategyOffice,bycontinuallyrefiningandoptimizing the
corporate strategy,ensuresthatthe organizationmaintainsadistinctiveadvantage.Thismayinvolveidentifyingniche markets,
leveragingcore competencies,ordevelopinginnovative productsandservices –all aimedat outperformingcompetitors.
Risk Management andDecisionSupport
• In an environmentfraughtwithuncertainties,effective riskmanagementisnon-negotiable.The StrategyOffice servesasthe guardian,
evaluatingpotential risksandofferingstrategicalternatives.Thisfunctionnotonlysafeguardsthe organizationbutalsoempowers
decision-makerswiththe insightsneededtomake informedchoices,minimizingthe impactof unforeseenchallenges.
In the modern corporatelandscape, a Strategy Officeensures that corporations navigatecomplexity well. As
businesses evolve, the critical importance of the Strategy Officebecomes increasingly moreapparent, guiding
organizations towardssuccessin an ever-changing world.

Elements of Corporate Strategy
Define your
vision
An aspirational description
of what the organization
wants to achieve in the
future
Create your
mission
How you plan to achieve
the vision
Set your
objectives
Specific results thatwe aim
to achievewithin a time
frame
Develop your
strategy
A long-term plan that
enables you to achieve
your organization’s
objectives
Outline your
approach
Provides a methodology
for executing your
strategy.
Develop
tactics
Focused initiatives,
projects,or programs that
alloworganizationsto
execute a strategic plan

Common Strategy Execution Challenges
Fragmented processes
• Working in silos that are not coordinated
Poor goal setting
• No best practices are being followed, like OKRs
Lack of alignment
• Big cause of strategic misalignment is the nonstrategic work that people are so used to
doing
Inability to track progress
• Many organizations are still using spreadsheets to track objectives. These systems do
not make it easy to aggregate results or create transparency. Worse, their use limits
the ability to real-time manage the attainment of strategic goals.
People not connected to the strategy
• People in general like order and routine, so we are more likely to fall into an
operational tactical focus where our efforts can result in immediate results.
No measurementsor leading indicators
• “You manage what you measure,” is paramount to strategy execution.
• Without measurement, how do you manage the people and issues that can derail a
strategic goal?

Strategic Portfolio Management Serves as the Bridge
Between Strategy and Execution

As a system
System of strategy development and planning, organizational
alignment, operational plans, monitoring and learning, and
testing and adapting afterward forms the basis for an increase in
value by “executing” the strategy
As a set of processes
Process involving people, strategy and operations
Align Strategy With Execution
Gartner: Market Guide for Strategy Execution Management Software
Executing strategy in the digital age requires tools connecting the shared objectives of business strategists
and those executing the change and measuring true business value. Program and portfolio management
leaders directing transformation should invest in strategy execution management to succeed.

Leadershiprequires SPM to support enterprise-wide strategy-to-execution
alignment and adaptation.
Definition of key business strategies and desired business outcomes,
and mapping key portfolio elements, such as business capabilities,
investments, programs, digital and physical products,
applications, and projects.
Capture, define and prioritize business strategies; manage the
execution of initiatives and projects that drive the achievementof
these strategies; and provide full visibilityand managementof core
functional assets.
Strategic Portfolio Management (SPM)
Supports three key stakeholders from Leadership who sets direction,
IT/Functionalmanagement who owns the critical assets in infrastructure and
Execution teams that plan and deliver projects and products in the pursuitof
reachingthe business goals.
Gartner defines Strategic Portfolio Management as a set of business capabilities, processes and
supporting portfolio management technology.

Importance of Strategic Portfolio Management in
Today's Business Environment
Emerging Technologiesand
Business Models
Increasing Complexity in
Business Environments
Greater Needfor Financial
& Resource Optimization
Demand for Data-Driven
DecisionMaking
Adoption of Agile and Other Project
ManagementMethodologies
As the business environmentbecomes more complex and uncertain,
organizations areseekingways to manage risk and optimize their
portfolios to ensure they are aligned with their strategic goals.
Many organizationsarefacingbudget constraints and limited
resources.OnePlan helps organizationstoidentify and prioritize
the most critical projects and investments andallocate resources
more effectively to maximize their return on investment.
With the increasingavailability of data and analyticstools,there is a growing
demand for data-driven decision making.OnePlan leverages data and analytics to
provideinsights into portfolio performance, enablingorganizations to make
informed decisions that align with their strategic goals.
As more organizationsadoptagileand other iterativeproject management
methodologies, there is a greater need for effective portfolio management.
OnePlan can help organizations to ensure that their project portfolios are
aligned with their strategic goals, identify areas of overlap and duplication,
and allocateresources moreeffectively.
The emergence of new technologies and business models
creates new opportunities and challenges for organizations.
OnePlan provides a framework for organizationsto evaluate
and prioritize these opportunities, and to ensure that they are
aligned with their overall businessstrategy.

OnePlan Provides the Path to Strategic Portfolio Management
A complete solution for the Enterprise
BUSINESS LEADERS
Solutions that define business goals and strategies,
as well as track progress at the levels of portfolios,
business capabilities, products and strategic
initiatives.
OKRs | VALUE STREAMS
FUNCTIONAL LEADERS
Solutions that can present the interrelated
perspectives, views and considerations needed to
make strategic decisions across the business.
ENTERPRISE ARCHITECTURE MANAGEMENT
APPLICATION PORTFOLIO MANAGEMENT
PRODUCT PORTFOLIO MANAGEMENT
EXECUTION LEADERS
Solutions that support the selection, planning and
execution of a variety of different Initiatives across
the organization
ADAPTIVE | PSA | AGILE | PRODUCT

OnePlan Meets You Where You Are
Crawl
Walk
Run

Capabilities, Roles, and Process Flow
Portfolio Managers
Resource Planning
Financial Planning
Work Plan
Visualizations
Dashboards
Status Reports
Plan Managers
Agile Plan
Ideation / Requests
Artificial Intelligence – Sofia GPT
Intake
Timesheets
My Work
Stakeholders
Team Members
Executives
Portfolio Planning
Planning
Do the right work Do the work right
Resource Negotiation
Resource Managers
Enterprise Architecture
Execution Analysis
What-if Scenario Modeling
•Products
•Services
•Applications
Capacity Planning
Issues Risks Changes
•Business Value
•Benefits
Realization
Strategy

Project
Management
Office
Innovation/
Transformation
Sales &
Marketing
Information
T
echnology
Professional
Services
App/Product
Development Operations
Across the Enterprise
PMOs use
OnePlan solutions
to manage the
organization's
portfolios of
projects and
ensure that
resources are
being used
effectively to
achieve the
organization's
strategic goals and
objectives.
Transformation
departments use
OnePlan as a tool
to help them
prioritize and
manage the
various projects
and initiatives that
they undertake as
part of a broader
transformation
effort.
IT departments
use OnePlan
solutions to
manage their
portfolios of
technology
projects and
ensure that
resources are
being used
effectively to
achieve their goals
and objectives.
App/Product
Development
departments use
OnePlan solutions
to effectively
manage the
development of
new applications &
products and
ensure that
resources are
allocated
appropriately to
maximize value
Professional
Services
departments use
OnePlan solutions
to optimize their
project and
resource
portfolios, align
them with their
strategic
objectives, and
maximize the
value of their
services.
Sales & Marketing
departments use
OnePlan to
manage various
marketing
campaigns and
initiatives, such as
product launches,
advertising, and
events.
Operations
departments use
OnePlan solutions to
manage their
portfolios of
initiatives and
investments related
to improving
operational efficiency
and ensuring that
resources are being
used effectively.

Say Hello to OnePlan’s ‘Sofia GPT’
A Game-Changer for StrategicPortfolio Management
Data Integration:
Accesses data from both OpenAI's extensive network and
OnePlan's own resources.
AI-Driven Collaboration
Sofia GPT, an advanced Azure OpenAI module, is tailored to
transform strategic portfolio and work management.
Intuitive Interaction:
Understands natural language and provides real-time responses,
enhancing strategic planning and decision-making efficiency.
Automation Powerhouse:
Simplifies tasks like data entry, information retrieval,
communication, estimation, anomaly detection, and more.

Sofia GPT Always Available in OnePlan

AI Evolution in Portfolio Management
Step 01
Step 02
Step 03
Step 04
Step 05
APIs
Scripts
Predictive Analytics
In-built AI Assistant
Fully Auto Mode
Integration
Automation
AI Based
Suggestive for SPM
AI Based
Assistantfor SPM
AI Based
Autonomousfor SPM
Previously Now Future
nePlan AI

Incorporate GenAI Into Overall SPM Practices

Sample Use Cases for AI in Strategic Portfolio Management
OnePlan's Sofia GPT helps
organizations make data-
driven decisions and
forecast outcomes.
Strategic
Planning
Work
Management
organizations balance
their portfolio of projects
to maximize value.
Resource
Allocation
organizations manage
resources, tasks, and
timelines more efficiently.
Investment
Forecasting
organizations identify and
mitigate potential risks to
their projects and
portfolios.
Risk
Assessment
organizations optimize
resource allocation across
projects and teams.
Portfolio
Optimization
organizations manage
project costs, budgets,
and forecasts.

AI-Driven Strategic Planning with OnePlan
➢ Increased Productivity: Sofia GPT's AI-based strategic planningtoolscan help to increase
productivityby streamliningthe OKR developmentprocess, reducing manual input, and
automatingroutine tasks.
➢ Improved Alignment: Sofia GPT can help to align organizational objectiveswith individual
and team OKRs. By analyzingbusiness performance metrics and identifyingareas for
improvement, Sofia GPT can inform the developmentof OKRs and ensure alignment with
overallorganizational objectives.
➢ Data-Driven Decision Making: Sofia GPT can analyze OKRs and related data to identify
patterns, opportunities,and potentialrisks. It can use predictive analyticsto forecast OKR
outcomes and identify potentialroadblocks.Thiscan help stakeholdersmake data-driven
decisionsto achieve their strategic goals.
➢ Optimization: Sofia GPT can analyze OKRs and providerecommendationsto optimize
outcomes. By recommending adjustmentsto OKRs, resource allocations,and other
factors, Sofia GPT can maximize OKR success and improve business outcomes.

Provide a list of viable OKRs for a Digital Transformation Office

Provide a list of viable Key Results for this Objective

Analyze business performance metrics and identifying areas for improvement

Analyze data to identify patterns, opportunities, and potential risks

AI-enabled Portfolio Optimization with OnePlan
➢ Data analysis: OnePlan'sSofia GPT can analyze data related to a company'sproject
portfolio, includingproject goals, resources, timelines, budgets, and risks. This analysiscan
help identify patterns and trends that can inform decision-makingaroundproject selection
and prioritization.
➢ Prediction and forecasting:By analyzingOnePlan data, OnePlan's Sofia GPT can make
predictions and forecasts about the likely outcomes of different project scenarios. This can
help decision-makers anticipatepotentialproblemsor opportunities and make more
informed decisions about project prioritization.
➢ Risk assessment:OnePlan's Sofia GPT can help assess the risk associated with different
projects in a portfolio, includingthe likelihoodof project delays, cost overruns, and other
potentialissues. This informationcan help inform project prioritization andresource
allocation decisions.
➢ PortfolioOptimization:OnePlan's Sofia GPT can use optimizationalgorithmsto identify
the best combinationof projects to include in a portfolio based on various criteria, such as
business goals, resource availability,and risk tolerance.

Provide a summary of the portfolio data

Budget and Plan Optimization - Intake Lead – Select Projects based on criteria

AI-enabled Work Management with OnePlan
➢ Work plan creation: OnePlan's Sofia GPT can help create and manage work templates for
common types of work, such as project planning, marketing campaigns, or software
development. These templates can be customized based on the specific needs of a
project, and they can be used to standardize workflows, reduce errors, and improve
efficiency.
➢ Schedule risk assessment: OnePlan's Sofia GPT can help teams assess the risk associated
with individual tasks and projects by analyzing data related to past performance, resource
availability, and other factors that can impact project success. By identifying and
mitigating risks early on, teams can improve the likelihood of project success and avoid
potential delays or failures.
➢ Schedule optimization: OnePlan's Sofia GPT can help teams optimize project schedules by
analyzing data related to resource availability, task dependencies, and project goals. By
identifying the most efficient and effective schedule, teams can reduce delays and
improve overall project outcomes.

Augmented Data Entry – Project Manager Business Case Definition

AI-enabled Risk Identification & Mitigation with OnePlan
➢ Identifying and categorizing risks: Sofia GPT can analyze large volumes of data and
identify potential risks that may affect an organization. It can also categorize the risks
based on severity, likelihood of occurrence, and potential impact on the organization.
➢ Predicting future risks: Sofia GPT can analyze historical data and use machine learning
algorithms to predict future risks that may arise. This can help organizations take
preventive measures and prepare for potential risks.
➢ Recommending mitigation strategies: Based on the identified risks, Sofia GPT can
recommend mitigation strategies that can help organizations reduce the likelihood or
impact of the risks. These strategies can be customized based on the specific needs and
characteristics of the organization.

Identify potential risks and how to mitigate them

AI-enabled Resource Capacity Planning with OnePlan
➢ ResourceAllocation: Sofia GPT can help organizationsoptimize resource allocation by
analyzingthe current resource usage patternsand predicting future demand. This can help
organizationsto allocateresources more efficiently and avoidover/underutilization of
resources.
➢ Capacity Planning: Sofia GPT can help organizationsto plan for future capacity requirements
by analyzinghistoricalusage data and predicting future demand. Thiscan help organizations
to make informed decisions about when to add or remove resources to meet changing
business needs.
➢ ResourceOptimization: Sofia GPT can be used to optimize resource utilizationby identifying
opportunitiesto reduce waste, improve efficiency, and increase productivity.This can help
organizationsto reduce costs and improve their overallperformance.
➢ Predictive Talent Acquisition: Sofia GPT can analyze OnePlan data to predict future hiring
needs based on trends and patterns. This can help businesses plan their talent acquisition
strategy and identify the right candidatesfor their organization

Provide a sample Resource Plan by hours and month for this plan

AI-powered Investment Forecasting and Predictive Analytics
➢ Predicting and forecasting costs: Sofia GPT can analyze OnePlan financial data, identify
patterns, and predict future costs. This can help businesses plan their budgets more
accurately and avoid unexpected expenses.
➢ Optimizing spending: Sofia GPT can analyze spending patterns and identify areas where
costs can be reduced or optimized. This can help businesses make more informed
decisions about where to allocate their resources.
➢ Providing real-time insights: Sofia GPT can provide real-time insights into financial data,
allowing businesses to make more informed decisions quickly. This can help businesses
respond to changes in the market or in their own financial situation more effectively.

What are the key insights and trends that can be inferred from the financial data?

Help me write a project summary email to my manager

Augmented Data Entry – Project Manager Status Report Narrative

• Corporate strategy has unique challenges for success in the
organization
• Better alignment with strategy and business architecture is
needed for successful outcomes
• Strategic Portfolio Management (SPM) has become
important in today’s business environment
• Increased complexity, and the fast pace of change requires
enhanced methods and approaches
• Introduction of Gen AI is adding to the degree of change
impacting the IT Portfolio
• OnePlan provides end-to-end Strategic Portfolio
Management in the Microsoft Cloud
• OnePlan meets you where you are, and enables a crawl,
walk, run approach to attain the full benefits of SPM
• The use of AI provides valuable assistance and insights to
our SPM efforts, and Sofia GPT provides AI-enabled
capabilities in OnePlan
Summary

- Global PPM Leader for 5 Consecutive Years
Consistently Recognized as a Market Leader
OnePlan cited as a top vendor in
“Determine the Future of Microsoft
Project in Your Organization”
Strategy and Innovation
2023 Peer Insights
“Voice of the Customer”
Strategic Portfolio Management

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Jim Patterson
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Thank You!!
The Power of One

Transform your Corporate Strategy Office - Harness OnePlan’s Strategic Portfolio Management Platform and AI Innovations - Webinar 4Apr24.pdf

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