International trade procedures and documentation

IILM Graduate School of Management, Greater Noida.

Course Manual : International Trade Procedures and Documentation

Academic Year : PGDM(IB) 2011-2013

Dr. Himanshu Mohan : himanshu.mohan@iilmgsm.ac.in

INTRODUCTION TO THE COURSE

During the last few decades world trade has grown phenomenally in terms of volume as
well as value. After liberalization their has been a gradual increase in the classification and
direction of exports and imports. Superior commodities, services at competitive prices has
opened the doors of world markets for goods and services. The spurt in world trade has
evoked interest to many to learn about different dimensions of international trade.
This course has been designed to enable the students to have a clear understanding of
framework of Export Import Trade , various documents related to procedures in exporting
and importing ,export shipment procedures, export finance and export incentives. In a
nutshell the course will prepare the students for exporting and importing.

Following are the key elements of this course

1. Foreign Trade – Institutional Framework and Basics
2. Export Import Documentation
3. Export Shipment Procedure
4. Methods and Instruments of Payment
and Pricing Inco terms
5. Methods of Financing Exporters
6. Export Incentives
7. Shipping and Containerization

On successful completion of this course you will be able to:

-- Understand the various issues related to globalization and their importance to make
an organization successful.
--Understand the steps, procedures and formalities in export business and its
applications.

-- Be able to develop exporting skills

-- Analyze and solve cases in globalization and export management.

INTRODUCTION TO THE TUTOR

Dr Himanshu Mohan : He is a B.Tech, MBA & PhD. He has seventeen years of
teaching , and corporate experience wherein he has offered courses in International
Business and Marketing areas namely Export Import Documentation, International
Marketing, International Sales Management, International Business Management,
Marketing Management, Logistics Management, Global Services & Outsourcing. His
research interest is in the area of Sales Management and Green Marketing. He has also
handled training programmes in the area of Sales Management and Customer Services.
Has been associated with various academic institutions like IILM GSM, Greater Noida ,
IILM Lucknow ,IMS Dehradun, Jaipuria Institute of Management, Ghaziabad in various
capacities as Program Director, Deputy Director and Director . In the Corporates he has
worked with LG Electronics and Hindustan Lever Ltd(Industrial Division) for around six
years handling engineering, marketing, applications functions and business operations
for Uttar Pradesh and some other parts of North India.

BOOKS AND REFERENCES:
Main Text Book
1) Export and Import Management by Justin Paul and R. Aserkar, Oxford Press

Reference Readings
1) International Business - Competing in the Global Market place by Charles
Hill and Arun Jain, Tata McGraw Hill
2) Export and Import Management by Aseem Kumar, Excel Publications,
3) International Trade and Export and Management by Francis Cherunilam,
Himalaya Publishing .
4) International Marketing and Export Management by Gerald Albaum, Edwin
Duerr and Jesper Strandskov, Pearson

Journals:

Journal of International Business
Foreign Trade Review
WTO Focus
Journal of World Trade

Session Plan – Lectures

S.No TOPICS LECTURE TOTAL
. S
1 Foreign Trade – Institutional Framework and Basics 3 3
2 Export Import Documentation 6 6
3 Export Import Strategies 3 3
4 Methods and Instruments of Payment and Pricing Inco 3 3
Terms
5 Methods of Financing Exporters 2 2
6 Export Incentives 3 3
7 Shipping and Containerization 4 4
TOTAL 24 24

Weekly Plan
Weeks Topic Covered Sessions
1-3 1, 2 1- 9
4-5 3,4 10-15
6-9 5,6,7 16-24

Detailed Session Plan – International Trade Procedures and Documentation

Topic 1 : Foreign Trade – Institutional Framework and Basics

Sessions 1-3 : In these sessions there will be discussions about the role and
impact of various Global and Indian Institutions reqd. for foreign trade.
Pre-Reading
CH 1, Export Import Management by Paul and Aserkar

Question for discussion in class
“Effect of Govt. Bodies on export Scenario.

Learning Outcomes:
At the end of the session, the student should be able
to identify the role of Govt, Semi-Govt and Private Institutions and .
organizations in promoting exports

Topic 2 : Export Import Documentation
Sessions 4-9 : In this sessions initially there will be discussions on the
various steps in an export process sequentially. Further their will be detailed
discussions on the registration process with various bodies , commercial documents
required for exporting, regulatory documents required for exporting and importing
various commodities and services.
Pre-Reading :
CH 2 and 5, Export Import Management by Paul and Aserkar

Questions for discussion in class :
“ How to become an export oriented entrepreneur?”

“Is IEC No a must for everyone who wants to be in export business ? Or
there are exceptions also.”

“Different Invoices , Different Importing Countries, Discuss.”

Case discussions :

Caselet : Steering the Indian Seafood Industry Ahead

Case: A global manufacturing hub in the making.

Caselet: Kelkar and Alpha Tyres

Learning Outcomes: At the end of the sessions, the students should be
able to understand the step by step procedures of exporting business. The students
would be knowing the registration requirements to obtain an IEC number to be entitled
for export business. They will also be able to make and use proper and accurate
commercial and regulatory documents and their applications required for export and
import business.

Topic 3 : Export Import Strategies
Sessions 10-12 : In these sessions the students will be understanding the
business plans and various export-import strategies adopted by organizations.
Pre-Reading
CH 4 , Export Import Management by Paul and Aserkar

Question for discussion in class :

“Export Strategies for Dairy products in India”.

Learning Outcomes:
At the end of these sessions, the students would be able to formulate successful
export strategy to achieve global competitiveness.

Topic 4 : Methods and Instruments of Payment and Pricing Incoterms
various methods and aspects of Instruments of Payments . Also they will understand
the various International Contract Terms used.
Pre-Reading

Case discussions :

Caselet :

“Pricing EXIM Incoterms”.

Learning Outcomes:
At the end of these sessions, the students would be able to formulate various types of
Letters of Credit and other Instruments of Payments and apply the various
International Contract Terms in export usage.

Topic 5 : Methods of Financing Exporters

Basics of Export Financing and develop a deep knowledge about pre-shipment and
post–shipment finance patterns.
Pre-Reading

Learning Outcomes:
At the end of these sessions, the students would be able to know the ways to arrange
finance pre and post shipment for the various export obligations.

Topic 6 : Export Incentives

Sessions 18-20 : In these sessions the students will be knowing about the various
export incentive schemes given by the Govt of India and its allied bodies for various
export obligations.

Pre-Reading

Learning Outcomes:
At the end of these sessions, the students would be able to know the ways to benefit
from the various export incentive schemes while exporting various commodities and
services to different countries.

Topic 7 : Shipping and Containerization

Sessions 21-24 : In these sessions the students will be understanding the various
characteristics of shipping industry and the role of intermediaries involved in logistics
and shipping industry. The students will also be learning about the various concepts in
containerization.

Pre-Reading

CH 10,11,12 , Export Import Management by Paul and Aserkar
Case discussions :

Caselet : Shipping Conference VS Shippers Council

Learning Outcomes:
At the end of these sessions, the students would be able to know the structure and
benefits accruing from shipping industry. They will also be learning about the various
types of containers and their usage and advantages.

ASSESSMENT PLAN
Assessment Method Weight age ( %)
1. Class Test 20
2. Project /Viva Voce 20
2. End Term Examination 60

TOTAL 100

DETAILS OF ASSESSMENT

COMPONENT 1: CLASS TEST (20%)

A Class Test of 1 Hour comprising of a Caselet and applicatory questions to test the
understanding and application based knowledge of the student.

COMPONENT 2 : PROJECT /VIVA VOCE (20%)

FORMAT FOR SUBMISSION OF PROJECT
Project components must be submitted according to the deadline specified in the table
below, or by the instructor at the beginning of the module. The documents must be
submitted to the instructor before 4 pm on the day of submission. Failure to submit without
good cause (illness supported by a medical certificate or similar) will result in a zero mark.
Submissions are to be made in hard copy or soft copy - as instructed by the faculty.

When submitting coursework in hard-copy, you must include a cover page which specifies:
• The component name
• Your name / group member names
• Student ID number (s)
• Your section
• The Module title
• The name of the module instructor

When sending documents on e-mail, you must ensure the following:
• Subject Line to read "component name_your name_your section"
• Body of the email specifying the enclosed attachments and your details (name (s),
student
ID number (s), section)

COMPONENT 3 : END TERM EXAM (60%)

A three-hour, closed book end term examination will be held at the conclusion of the
course. The examination will test students' theoretical understanding through questions
and their ability to apply various concepts to business problems, through case-lets.

Feedback on students' performance in the exam will be provided when answer scripts are shown to
students after a month of the exam.

Assessment Map

This table shows main assessment methods which are used across module and its
stages:

Methods of Assessment
Module A1 A2 A3 A4 A5
* * * *

Notes:
A1: Individual test/ Assignment
A2: Group Assignment/ Project
A3: Open Book Examination
A4: Close Book Examination
A5: Group Presentation

Teaching Map

This table shows main delivery methods which are used across module and its stages:
Methods of Delivery

Module T1 T2 T3 T4 T5 T6
* * * *

Notes:
T1: Lectures
T2: Seminar/ Tutorials
T3: Live Projects & Presentations
T4: Case Discussion
T5: Guest Lectures/ Industrial Visits
T6: Lab Session

Curriculum Map

This table shows the main learning outcomes which are developed and/or assessed in
this module:

Methods of Delivery
Module L1 L2 L3 L4 L5 L6 L7 L8 L9
* * * * * * * *

Notes:

L1: An understanding of organizations, their external context and their management.
L2: An awareness of current issues in business & management which is informed by

research & practice in the field.
L3: An understanding of appropriate techniques sufficient to allow investigation into
relevant business & management issues.
L4: The ability to acquire & analyze data and information.
L5: The ability to apply relevant knowledge to practical situation.
L6: The ability to work & lead effectively in a team based environment.
L7: An improvement in both oral & written communication skills.
L8: Be cognizant of the impact of their individual & corporate actions on society and
recognize ethical business practices.
L9: Be sensitive to the social economic and environmental responsibilities of business.

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