An integrated library management system (ILMS) is an automated software package containing modules for key library functions like cataloguing, circulation, acquisitions, and serials management. It comprises a database, software to interact with the database, and two user interfaces - one for patrons and one for staff. Implementing a new ILMS is a complex process requiring documentation of needs, evaluation of alternatives, negotiation of agreements, and careful implementation according to a project plan.
Automation is the use of machines, control systems, and information technologies to optimize productivity and minimize human intervention. Library automation applies these principles to libraries by using technology to automate processes like collection, processing, storage, and retrieval of information. This frees up librarians and staff to focus on more meaningful tasks. The need for library automation stems from issues like information explosion, the rise of different formats and user needs, and limitations of libraries in terms of time, space, and human resources.
Library automation software, Types of software available, Pros and Cons of Commercial and Open source software, List of library automation software.KOHA, WINISIS, NEWGENLIB, SOUL, AUTOLIB AND LIBSYS
The document discusses the key components and functions of an integrated library system (ILS). An ILS is an automated software system that integrates the main library management functions, including acquisition, cataloguing, circulation, and serials control. It comprises a relational database and separate software modules for each function. Larger libraries use ILSs for acquiring, receiving, cataloguing, circulating, and tracking library materials. Common ILS modules discussed are administration, acquisition, circulation, cataloguing, and interlibrary loan.
This document provides an overview of information sources and services. It defines reference work and the reference process. It describes the history and evolution of reference services. It also outlines different types of reference sources like encyclopedias, dictionaries, almanacs, directories, and bibliographies. It discusses other information sources such as serials, government publications, and non-print materials. Finally, it summarizes various information services provided by libraries.
Planning and implementation of library automation by Aman Kumar KushwahaAMAN KUMAR KUSHWAHA
This document outlines the planning and implementation process for library automation. It discusses determining objectives, assessing the current library system, identifying requirements, conducting a feasibility study, creating a technology plan, developing a project proposal, selecting hardware and software, converting data, training staff, and addressing potential difficulties during implementation. The key factors for successful implementation include support from administrators, staff competence, considering user needs, and excellent project management.
The document discusses integrated library systems (ILS), which are software systems that allow libraries to automate core functions like cataloging, circulation, and serials management through a shared database. An ILS provides modules for these functions as well as an online public access catalog (OPAC) for users. It notes the advantages of an ILS include eliminating duplicate records and reducing errors. The document provides details on ILS features, modules, standards, and selection best practices. It also discusses how an ILS can be used as a learning management system to provide online training and as a research support system to promote faculty expertise.
This document discusses preservation and conservation of library materials. Preservation aims to maintain materials in their original condition by preventing decay, while conservation treats physically damaged materials to extend their lifespan. Key threats include improper handling, lack of environmental control of temperature and humidity, lighting, pollution, pests and security issues. Proper storage conditions, pest control and security systems can help prevent damage. A disaster plan should assess risks, form response teams, prioritize materials, and maintain supplies. Conservation focuses on keeping materials in their original format through repairs, collections treatments, and prudent management practices. The goal is long-term accessibility, not cosmetic changes.
Automation is the use of machines, control systems, and information technologies to optimize productivity and minimize human intervention. Library automation applies these principles to libraries by using technology to automate processes like collection, processing, storage, and retrieval of information. This frees up librarians and staff to focus on more meaningful tasks. The need for library automation stems from issues like information explosion, the rise of different formats and user needs, and limitations of libraries in terms of time, space, and human resources.
Library automation software, Types of software available, Pros and Cons of Commercial and Open source software, List of library automation software.KOHA, WINISIS, NEWGENLIB, SOUL, AUTOLIB AND LIBSYS
The document discusses the key components and functions of an integrated library system (ILS). An ILS is an automated software system that integrates the main library management functions, including acquisition, cataloguing, circulation, and serials control. It comprises a relational database and separate software modules for each function. Larger libraries use ILSs for acquiring, receiving, cataloguing, circulating, and tracking library materials. Common ILS modules discussed are administration, acquisition, circulation, cataloguing, and interlibrary loan.
This document provides an overview of information sources and services. It defines reference work and the reference process. It describes the history and evolution of reference services. It also outlines different types of reference sources like encyclopedias, dictionaries, almanacs, directories, and bibliographies. It discusses other information sources such as serials, government publications, and non-print materials. Finally, it summarizes various information services provided by libraries.
Planning and implementation of library automation by Aman Kumar KushwahaAMAN KUMAR KUSHWAHA
This document outlines the planning and implementation process for library automation. It discusses determining objectives, assessing the current library system, identifying requirements, conducting a feasibility study, creating a technology plan, developing a project proposal, selecting hardware and software, converting data, training staff, and addressing potential difficulties during implementation. The key factors for successful implementation include support from administrators, staff competence, considering user needs, and excellent project management.
The document discusses integrated library systems (ILS), which are software systems that allow libraries to automate core functions like cataloging, circulation, and serials management through a shared database. An ILS provides modules for these functions as well as an online public access catalog (OPAC) for users. It notes the advantages of an ILS include eliminating duplicate records and reducing errors. The document provides details on ILS features, modules, standards, and selection best practices. It also discusses how an ILS can be used as a learning management system to provide online training and as a research support system to promote faculty expertise.
This document discusses preservation and conservation of library materials. Preservation aims to maintain materials in their original condition by preventing decay, while conservation treats physically damaged materials to extend their lifespan. Key threats include improper handling, lack of environmental control of temperature and humidity, lighting, pollution, pests and security issues. Proper storage conditions, pest control and security systems can help prevent damage. A disaster plan should assess risks, form response teams, prioritize materials, and maintain supplies. Conservation focuses on keeping materials in their original format through repairs, collections treatments, and prudent management practices. The goal is long-term accessibility, not cosmetic changes.
Koha is an open-source integrated library system (ILS) that provides core functionality for libraries including circulation, cataloging, acquisitions, serials management, and patron management. It was initially developed in New Zealand and is now maintained by an international team. Koha uses a dual database design with both text-based and relational database management system components to handle transaction loads. It is compliant with library standards and has web-based interfaces, making it platform independent. Koha is free and open source software distributed under the GPL license.
Library cataloging involves creating a list of all library materials arranged according to a systematic plan to help users locate items. The main purposes of a library catalog are to provide access to the library's collection and to direct users from natural language to an artificial classification system. There are different types of catalogs, with card catalogs being the most widely used as they allow for infinite expansion and easy updating. The essential information included in each catalog entry depends on the type of catalog but usually includes the author, title, and subject among other details.
Automation support to circulation provides several benefits. It allows libraries to record loan transaction data accurately and in a timely manner. It provides efficient control over dues, fines, and records. Users can easily access their accounts, place holds, and check the status of materials. Libraries see improved inventory control and can efficiently manage overdue items through automation. It also enables gathering statistics and reports. Overall it improves services for both users and libraries.
This document provides an overview of subject cataloging and a review of subject headings from Sears List of Subject Headings and Library of Congress Subject Headings. It defines key terms related to subject cataloging and outlines principles of subject cataloging such as using uniform headings and specific entries. Examples of subject headings from each source are also shown.
DESIDOC is the central scientific information and documentation center of DRDO. It was established in 1958 as the Scientific Information Bureau and collects, processes, and disseminates technical information to DRDO scientists. DESIDOC maintains the Defence Science Library, publishes various journals and newsletters, provides training programs, and carries out other scientific information services like database development and publishing DRDO works.
Presented at the seminar Libraries and the Semantic Web: the role of International Standard Bibliographic Description (ISBD), National Library of Scotland, Edinburgh, 25 Feb 2011
Serial control is the important function in Library and Information Centre by which obtaining, controlling and retaining the periodicals, which occupies major part of Information Sources in Libraries today. This ppt will throw overview over subscribing, receiving, registering and making ready to use at library.
This document discusses cooperative cataloging, which involves multiple libraries sharing the work and costs of cataloging books for their mutual benefit. It defines cooperative cataloging as when independent libraries cooperate to produce a catalog for their benefit. The objectives are better resource use, standardization, economy, improved services, and union catalogs. Advantages include cost savings through shared labor and resources, eliminating duplication, ensuring quality cataloging, uniformity, and increased quantity of cataloged books. Disadvantages can include loss of cataloging jobs and inability to participate if libraries use different formats.
Introduction to MARC
History (MARC to MARC 21)
Why MARC 21/Need of MARC 21
Characteristics
Design principle for MARC 21
MARC 21 Documentation
MARC 21Record System
MARC 21 Communication formats
MARC 21 Format for Bibliographic Data
Component of bibliographic record
Communication Standard
Mapping of MARC 21
MARC 21 Translation
Maintenance Agency
MARC 21 Regulation
Advantage of MARC 21
Problems with MARC 21
Future of MARC 21
This document discusses controlled vocabularies, which are organized lists of words and phrases used to tag and categorize content. Controlled vocabularies help impose order on terminology to facilitate searching and browsing. They include thesauri, subject headings, and ontologies. An example is given of how a retailer like GAP would use a controlled vocabulary hierarchy to organize the many types of pants they sell. The benefits of controlled vocabularies include improved searching, navigation, and personalization, while the challenges include the work required to create and maintain them. The process of creating a controlled vocabulary involves determining concepts, selecting terms, and applying general principles like specificity and direct entry.
The document discusses the objectives, purposes, and functions of a library catalogue. It defines a library catalogue as a list of print and non-print materials accessible from a particular library. The main purposes of a library catalogue are to serve as a guide to the library's collection and to aid users in locating materials. An effective catalogue should enable users to find materials by author, title, subject, and other access points. The cataloging process involves preparing bibliographic records that describe materials and provide standardized subject headings and classifications.
OCLC is the world's largest library cooperative, facilitating cataloging, interlibrary loans, and other services through its main products and services. Originally founded in 1967 as the Ohio College Library Center to merge library catalogs electronically and reduce costs, OCLC now hosts WorldCat, the world's largest database of library holdings and metadata. WorldCat allows users to search across library collections and locate items through library discovery tools. OCLC provides additional services such as QuestionPoint for virtual reference and WorldShare for library management and metadata collection.
This document discusses library automation for serial management. It begins with definitions of serials as publications intended to be indefinitely continuing, such as magazines, newspapers, and journals. It then outlines the complex procedures required to manage serial collections and how automation can help address issues like tracking missing issues and claims. The document details the key components and functions needed in an automated serials control system, including the bibliographic database, searching and access capabilities, and automated support for selection, acquisition, check-in, routing, and other processes.
CATEGORIES OF USERS & THEIR NEEDS (IN CONTEXT OF LIBRARY)RUTVIPAREKH
This document discusses different categories of library users and their information needs. It describes various frameworks for categorizing users, such as by their level of experience (fresher, ordinary reader, specialist), purpose of visit (general reader, subject reader, special reader), and level of engagement (potential user, expected user, actual user, beneficiary user). Example user groups mentioned include students, teachers, researchers, professionals, and policymakers. Characteristics of users like demographic data, social status, education level, and work details are also outlined. Finally, the document identifies two main types of information needs - for current awareness and ad hoc purposes - and a four-part framework involving current, everyday, exhaustive, and catching up approaches.
Library Administration and Organizational StructureDr.N. Sundar
Describe the administration and its functions.
Discuss the basic principles of management.
Illustrate the departments and its individual operations.
Library Administration
Lib authority and committees
Human Resources (Library Staffing, Job Analysis & Evaluation, etc.)
Library Finance (Budgeting, Accounting, etc.)
ISO 2709 is an international standard for the exchange of bibliographic records between libraries and indexing services. It defines the structure and elements of a bibliographic record, including a record label, directory, data fields, and record separator. The record label provides metadata about the record, the directory lists the fields and their positions, and the data fields contain the bibliographic data elements. ISO 2709 was developed in the 1960s and allows standardized sharing of catalog records.
Comparative study of major classification schemesNadeem Nazir
This document presents a comparative study of major library classification schemes. It provides an overview of Dewey Decimal Classification and Library of Congress Classification, the two most commonly used schemes. It discusses how Dewey Decimal Classification was developed by Melville Dewey and has 10 main classes and 7 tables for organizing knowledge. It also outlines how Library of Congress Classification was developed and has 21 main classes, with individual subject specialists developing each schedule. The document compares the merits and weaknesses of both systems and how different libraries choose a classification scheme based on their collection size, subjects, and users.
Library automation refers to the implementation of information and communications technologies (ICT) in the libraries and information centres for replacing manual library operations. The term automation is used for any process which is done through input and output operation. Library automation system includes maintenance of large bibliographical database. The status of library automation depends on Interaction between human and computer to accomplish various tasks of the library automation systems. In order to provide and also to enable the records in the database. The international standards for bibliographic description of library automation system uses sophisticated software tools and standard to index search and display information from the database created.
Library automation refers to the implementation of information and communications technologies (ICT) in the libraries and information centres for replacing manual library operations. The term automation is used for any process which is done through input and output operation. Library automation system includes maintenance of large bibliographical database. The status of library automation depends on Interaction between human and computer to accomplish various tasks of the library automation systems. In order to provide and also to enable the records in the database. The international standards for bibliographic description of library automation system uses sophisticated software tools and standard to index search and display information from the database created.
Koha is an open-source integrated library system (ILS) that provides core functionality for libraries including circulation, cataloging, acquisitions, serials management, and patron management. It was initially developed in New Zealand and is now maintained by an international team. Koha uses a dual database design with both text-based and relational database management system components to handle transaction loads. It is compliant with library standards and has web-based interfaces, making it platform independent. Koha is free and open source software distributed under the GPL license.
Library cataloging involves creating a list of all library materials arranged according to a systematic plan to help users locate items. The main purposes of a library catalog are to provide access to the library's collection and to direct users from natural language to an artificial classification system. There are different types of catalogs, with card catalogs being the most widely used as they allow for infinite expansion and easy updating. The essential information included in each catalog entry depends on the type of catalog but usually includes the author, title, and subject among other details.
Automation support to circulation provides several benefits. It allows libraries to record loan transaction data accurately and in a timely manner. It provides efficient control over dues, fines, and records. Users can easily access their accounts, place holds, and check the status of materials. Libraries see improved inventory control and can efficiently manage overdue items through automation. It also enables gathering statistics and reports. Overall it improves services for both users and libraries.
This document provides an overview of subject cataloging and a review of subject headings from Sears List of Subject Headings and Library of Congress Subject Headings. It defines key terms related to subject cataloging and outlines principles of subject cataloging such as using uniform headings and specific entries. Examples of subject headings from each source are also shown.
DESIDOC is the central scientific information and documentation center of DRDO. It was established in 1958 as the Scientific Information Bureau and collects, processes, and disseminates technical information to DRDO scientists. DESIDOC maintains the Defence Science Library, publishes various journals and newsletters, provides training programs, and carries out other scientific information services like database development and publishing DRDO works.
Presented at the seminar Libraries and the Semantic Web: the role of International Standard Bibliographic Description (ISBD), National Library of Scotland, Edinburgh, 25 Feb 2011
Serial control is the important function in Library and Information Centre by which obtaining, controlling and retaining the periodicals, which occupies major part of Information Sources in Libraries today. This ppt will throw overview over subscribing, receiving, registering and making ready to use at library.
This document discusses cooperative cataloging, which involves multiple libraries sharing the work and costs of cataloging books for their mutual benefit. It defines cooperative cataloging as when independent libraries cooperate to produce a catalog for their benefit. The objectives are better resource use, standardization, economy, improved services, and union catalogs. Advantages include cost savings through shared labor and resources, eliminating duplication, ensuring quality cataloging, uniformity, and increased quantity of cataloged books. Disadvantages can include loss of cataloging jobs and inability to participate if libraries use different formats.
Introduction to MARC
History (MARC to MARC 21)
Why MARC 21/Need of MARC 21
Characteristics
Design principle for MARC 21
MARC 21 Documentation
MARC 21Record System
MARC 21 Communication formats
MARC 21 Format for Bibliographic Data
Component of bibliographic record
Communication Standard
Mapping of MARC 21
MARC 21 Translation
Maintenance Agency
MARC 21 Regulation
Advantage of MARC 21
Problems with MARC 21
Future of MARC 21
This document discusses controlled vocabularies, which are organized lists of words and phrases used to tag and categorize content. Controlled vocabularies help impose order on terminology to facilitate searching and browsing. They include thesauri, subject headings, and ontologies. An example is given of how a retailer like GAP would use a controlled vocabulary hierarchy to organize the many types of pants they sell. The benefits of controlled vocabularies include improved searching, navigation, and personalization, while the challenges include the work required to create and maintain them. The process of creating a controlled vocabulary involves determining concepts, selecting terms, and applying general principles like specificity and direct entry.
The document discusses the objectives, purposes, and functions of a library catalogue. It defines a library catalogue as a list of print and non-print materials accessible from a particular library. The main purposes of a library catalogue are to serve as a guide to the library's collection and to aid users in locating materials. An effective catalogue should enable users to find materials by author, title, subject, and other access points. The cataloging process involves preparing bibliographic records that describe materials and provide standardized subject headings and classifications.
OCLC is the world's largest library cooperative, facilitating cataloging, interlibrary loans, and other services through its main products and services. Originally founded in 1967 as the Ohio College Library Center to merge library catalogs electronically and reduce costs, OCLC now hosts WorldCat, the world's largest database of library holdings and metadata. WorldCat allows users to search across library collections and locate items through library discovery tools. OCLC provides additional services such as QuestionPoint for virtual reference and WorldShare for library management and metadata collection.
This document discusses library automation for serial management. It begins with definitions of serials as publications intended to be indefinitely continuing, such as magazines, newspapers, and journals. It then outlines the complex procedures required to manage serial collections and how automation can help address issues like tracking missing issues and claims. The document details the key components and functions needed in an automated serials control system, including the bibliographic database, searching and access capabilities, and automated support for selection, acquisition, check-in, routing, and other processes.
CATEGORIES OF USERS & THEIR NEEDS (IN CONTEXT OF LIBRARY)RUTVIPAREKH
This document discusses different categories of library users and their information needs. It describes various frameworks for categorizing users, such as by their level of experience (fresher, ordinary reader, specialist), purpose of visit (general reader, subject reader, special reader), and level of engagement (potential user, expected user, actual user, beneficiary user). Example user groups mentioned include students, teachers, researchers, professionals, and policymakers. Characteristics of users like demographic data, social status, education level, and work details are also outlined. Finally, the document identifies two main types of information needs - for current awareness and ad hoc purposes - and a four-part framework involving current, everyday, exhaustive, and catching up approaches.
Library Administration and Organizational StructureDr.N. Sundar
Describe the administration and its functions.
Discuss the basic principles of management.
Illustrate the departments and its individual operations.
Library Administration
Lib authority and committees
Human Resources (Library Staffing, Job Analysis & Evaluation, etc.)
Library Finance (Budgeting, Accounting, etc.)
ISO 2709 is an international standard for the exchange of bibliographic records between libraries and indexing services. It defines the structure and elements of a bibliographic record, including a record label, directory, data fields, and record separator. The record label provides metadata about the record, the directory lists the fields and their positions, and the data fields contain the bibliographic data elements. ISO 2709 was developed in the 1960s and allows standardized sharing of catalog records.
Comparative study of major classification schemesNadeem Nazir
This document presents a comparative study of major library classification schemes. It provides an overview of Dewey Decimal Classification and Library of Congress Classification, the two most commonly used schemes. It discusses how Dewey Decimal Classification was developed by Melville Dewey and has 10 main classes and 7 tables for organizing knowledge. It also outlines how Library of Congress Classification was developed and has 21 main classes, with individual subject specialists developing each schedule. The document compares the merits and weaknesses of both systems and how different libraries choose a classification scheme based on their collection size, subjects, and users.
Library automation refers to the implementation of information and communications technologies (ICT) in the libraries and information centres for replacing manual library operations. The term automation is used for any process which is done through input and output operation. Library automation system includes maintenance of large bibliographical database. The status of library automation depends on Interaction between human and computer to accomplish various tasks of the library automation systems. In order to provide and also to enable the records in the database. The international standards for bibliographic description of library automation system uses sophisticated software tools and standard to index search and display information from the database created.
Library automation refers to the implementation of information and communications technologies (ICT) in the libraries and information centres for replacing manual library operations. The term automation is used for any process which is done through input and output operation. Library automation system includes maintenance of large bibliographical database. The status of library automation depends on Interaction between human and computer to accomplish various tasks of the library automation systems. In order to provide and also to enable the records in the database. The international standards for bibliographic description of library automation system uses sophisticated software tools and standard to index search and display information from the database created.
This document discusses library management systems, which are software applications that help automate tasks like cataloging, circulation, and inventory management. It outlines the benefits of these systems, such as making it easier to search collections and track materials. Features like cataloging, circulation features, and inventory management are also summarized. Challenges to implementing these systems include costs and proper data entry. Future developments may include artificial intelligence and increased integration with other technologies.
This document discusses library management systems, which are software applications that help automate tasks like cataloging, circulation, and inventory management. It outlines the benefits of these systems, such as making it easier to search collections and track materials. Features like cataloging, circulation features, and inventory management are also summarized. Challenges to implementing these systems include costs and proper data entry. Future innovations may include artificial intelligence and increased integration with other technologies.
Software is defined as a set of related computer programs (stored set of instructions) that governs the operation of computer system and makes the hardware run. The software for a computer system may be classified as system software (e.g. Operating System) and application software. System software is responsible for the overall management of the computer resources whereas application software is designed to perform certain tasks and thereby make computers able to perform different predefined jobs. Library automation software, as application software, performs day-to-day library activities through human interventions. Library automation packages are developed in view of the two most essential activities of any library – housekeeping and information retrieval.
SOUL: LIBRARY AUTOMATION SOFTWARE
Software is defined as a set of related computer programs (stored set of instructions) that governs the operation of computer system and makes the hardware run. The software for a computer system may be classified as system software (e.g. Operating System) and application software. System software is responsible for the overall management of the computer resources whereas application software is designed to perform certain tasks and thereby make computers able to perform different predefined jobs. Library automation software, as application software, performs day-to-day library activities through human interventions. Library automation packages are developed in view of the two most essential activities of any library – housekeeping and information retrieval.
This document evaluates several library automation software packages. It discusses key features that should be considered when evaluating software, such as hardware requirements, operating systems supported, standards compliance, data conversion and backup utilities, functionality for acquisition, cataloging, circulation and other services, and performance testing capabilities. Several specific software packages are then highlighted, including Lucidea, Destiny, Koha, and Handy Library Manager. The document emphasizes the importance of thoroughly evaluating software packages based on an institution's needs and priorities.
Management of Library Automation
Library Automation refers to the use of computers to serve the needs of library users. The operations of a library get a quantum jump with the introductions of computers. The computers help to provide fast and reliable access to the resources available in the library as well as elsewhere. The application of computers in the library operations avoids repetitive jobs and saves lot of labour, time, speeds up operations, increases use of library resources. Computers are not only used as a tool for processing the data, but also for data storage and accessing. Planning for an automated system, no matter how big or small, should be part of an overall long-range plan for the library. Automation should always be used as a means to achieve overall better patron service.
Library Automation refers to the use of computers to serve the needs of library users. The operations of a library get a quantum jump with the introductions of computers. The computers help to provide fast and reliable access to the resources available in the library as well as elsewhere. The application of computers in the library operations avoids repetitive jobs and saves lot of labour, time, speeds up operations, increases use of library resources. Computers are not only used as a tool for processing the data, but also for data storage and accessing. Planning for an automated system, no matter how big or small, should be part of an overall long-range plan for the library. Automation should always be used as a means to achieve overall better patron service.
This document provides a high-level summary of a proposed library management system project. It begins with an overview of the project goals, stakeholders, and methodology. Requirements gathering involved understanding the needs and processes of the target libraries. Feasibility studies identified problems with manual systems like slow reporting. The system aims to automate checking books in/out, searching, and tracking borrowing. Modules, use cases, actors, and functional/non-functional requirements are defined. The project estimates 6,600 lines of code and costs based on LOC.
Loyola University Chicago migrated from their Voyager system to Alma and Primo after 15 years. They had an aggressive 6 month timeline for the project. Key aspects of the project included data migration, system configuration, training staff, and testing the new systems. Functional workshops and weekly calls helped address workflows. The migration involved consolidating data and locations before transfer. Implementation of resource management, acquisitions, and the Primo discovery layer required continual set up and customization.
Presentation given to the Irish Innovative Users Group about the Inn Reach Union Catalogue and Direct Consortial Borrowing Product Presentation attended at the Innovative Users Group Conference in 2005.
A document management system (DMS) allows organizations to store, track, and manage electronic documents. Maintaining a well-organized document library through categorization, metadata, and taxonomy provides the foundation for an effective DMS. Key aspects of implementing a document library include selecting a system, organizing documents, implementing security and access controls, and ensuring documents can be searched and referenced. Starting with a simple document library using free tools can eventually develop into a more sophisticated DMS over time.
My Presentation of Graduation Project
'Library Management System'
using vb.net 2008 and sql server 2008
2013
CS & IT department
faculty of Science
Portsaid Univeristy
The document discusses various issues related to law library management. It addresses challenges facing different types of law libraries, including pressures on firm libraries to change their service models due to factors like consolidation and increased client demand for cost-effective services. It also discusses budgeting, collection development, measuring collection usage, and providing services beyond traditional reference through activities like competitive intelligence and knowledge management. Law librarians are encouraged to leverage their skills to provide leadership in research and other services.
This document provides an overview of VILS Krishna-2000, a web-enabled library management system. It describes VILS' goals of helping users gather and disseminate information using international library standards. It outlines the key functions automated by the system, including acquisition, cataloging, serials control, circulation, and reference. It also notes that library processes are complex and time-sensitive, and discusses how the system addresses these challenges.
The document discusses automated cataloguing systems and their advantages. It provides requirements for an automated catalogue module including supporting standard formats like MARC, generating lists and statistics, and enabling record downloads. Key concepts are defined, such as bibliographic records, fields, and tags. Outputs of automated systems include the OPAC, reports, and information products. Automated cataloguing reduces clerical work and supports data interchange and information services.
This document provides instructions for various activities and functions in Microsoft Word, including:
- Common keyboard shortcuts for copying, pasting, formatting text, and changing text size.
- How to format paragraphs by adjusting indentation, line spacing, and text alignment.
- How to add and format tables, insert page and section breaks, add borders and shading, and use different heading styles.
- How to insert headers and footers, create a table of contents, add footnotes and citations, track changes, and use the spelling and grammar check.
- How to work with tabs, bullets, numbers, lists, text boxes, and macros.
This document contains 14 requests for library items from various individuals across different departments. The requests include books, journal articles, and other materials needed for work, studies, theses, and more. The requests provide details on the person requesting, their department and status, contact information, reason and timeframe needed, and preferred format for the item.
The document discusses the organization and types of libraries in Australia. It outlines the hierarchy from national libraries down to public, academic, school, special and government libraries. Key points include that state libraries are responsible for collecting and preserving each state's heritage. Public libraries are funded by local councils and open to all members. Academic libraries support the programs of their parent institutions. School libraries aim to support student studies and encourage reading. Special libraries focus on specialized subject areas.
This document provides an orientation for new students starting a Library Studies course. It outlines several changes to the curriculum, including a new school, course, and potential location. It provides information on credit transfer, RPL, work placements, and contacts. The document discusses the diploma requirements and core units. It also provides tips for successful study and adjustments to the new course format.
This document provides an orientation for new students starting a Library Studies course. It outlines several changes to the curriculum, including a new school, course, and potential location. It provides contacts, timetable information, and details about the Diploma of Library and Information Services qualification. The document gives an overview of the course structure and units, as well as information about RPL, credit transfer, withdrawals, and potential pathways to a Bachelor of Arts degree. It concludes with some study tips.
Excel can be used to create spreadsheets, charts, and simple databases. It contains worksheets made up of rows and columns that intersect to form cells. Cells can contain labels, values, or formulas. Functions like SUM can perform calculations on ranges of cells. Conditional formatting can change cell appearances based on values. Data can be sorted, filtered, and organized into tables or charts for visualization.
This document provides instructions for various activities and functions in Microsoft Word, including:
- Formatting text using shortcuts like bold, underline, and font size changes.
- Formatting paragraphs and adding spacing, alignment, and indentation.
- Inserting and formatting tables, page and section breaks, borders, shading, and headings.
- Adding headers and footers, tables of contents, footnotes, and bibliographies.
- Using tools like the spelling and grammar checker, thesaurus, translate, and tracking changes.
- Creating lists, bullets, numbers, graphics like text boxes and WordArt, and macros.
The State Library of Victoria underwent a massive transformation over the last five years through their SLV21 project. They now offer more varied experiences both onsite and online for visitors. Onsite, they have galleries, programs, and over 100 internet computers. Online, users can access databases, order books/copies, use research guides, and contribute to blogs from anywhere in Victoria. They have also digitized nearly 300,000 heritage items. The State Library aims to further expose their content through new discovery tools and make everything accessible online. They will continue their dual role of providing access while preserving important Victorian heritage materials.
This document provides an orientation for students starting an Advanced Diploma of Library/Information Services. It outlines responsibilities of students, policies around class attendance and assignment submissions, changes to the course including moving resources fully online and limiting photocopying, and information on plagiarism, libraries, surveys and a course review. Key points are that students are responsible for checking class details and keeping technology updated, late or missing assignments can reduce grades, and all resources will be available through Moodle with no printed course guides.
A reference interview is an exchange between a librarian and client to clarify an information request. It can take place in-person, via email or chat. The purpose is to determine the client's information needs, assist them in quickly finding what they need, and assess their library skills. Librarians should interact with clients at an appropriate level, explaining procedures and providing information tailored to the client's needs and language preferences. Effective reference interviews involve clarifying the topic, understanding what the client already knows, and developing a search strategy matched to the request.
2. INTEGRATED LIBRARY MANAGEMENT SYSTEMS
• An Integrated Library Management System (ILMS) is an
automated package of library services that contains several
functions. These functional usually include circulation,
acquisitions and cataloguing etc. An Integrated Library
Management System is also called an Integrated Library
System (ILS).
• An ILMS usually comprises a relational database, software to
interact with that database, and two graphical user interfaces
(one for patrons, one for staff). Most ILMSs separate software
functions into separate modules, each of them integrated with
a unified interface.
3. EXAMPLES OF MODULES
• Acquisitions (ordering, receiving, and invoicing materials)
• Cataloguing (classifying and indexing materials)
• Circulation (lending materials to patrons and receiving them
back)
• Serials (tracking magazine and newspaper holdings)
• OPAC (public interface for users)
• Larger libraries use an ILMS to order and acquire, receive and
invoice, catalogue, circulate, track and shelve materials. Most
libraries use an ILMS. There are ILMS for larger libraries, such
as SirsiDynix and ILMS for smaller libraries, such as Oliver by
Softlink.
5. CATALOGUE
• The catalogue module is used for the storage and management
of the bibliographic records for each title owned by the library.
The following functions are required -
• Ability to handle MARC and non MARC bibliographic records
• Ability to download and upload to bibliographic utilities, such as
Libraries Australia
• Allow for local cataloguing
• Allow for modification of records
6. AUTHORITY CONTROL
• A special module used with the catalogue
module. The authority module is used for
creating, storing and managing the
authorised headings, such as authors'
names and subject headings used in the
bibliographic records.
7. ONLINE PUBLIC ACCESS CATALOGUE (OPAC)
• The OPAC provides access for searching the collection by the
public. The basic functions of an OPAC include -
• Ability to search using different indexes, e.g. author, title,
keyword and subject etc.
• Be easy to search by patrons
• Allow for basic and advanced searches
• Allow for searching by type of material, year of publication, by
branch location etc.
• Allow for modification of the display of the bibliographic record,
e.g. only display required fields, not all the record
• Ability for patrons to place holds
• Ability to include pictures, such as book jackets
8. CIRCULATION SYSTEM
• The circulation system tracks borrowing and returning of materials, generates notices such as
holds and overdue loans and calculates any fines or fees owing. Patron records are stored in
the circulation system. The basic functions of a circulation system are to be able to
• Tell what material is available and what is on loan
• Tell which material is on loan, to whom and when it is due back
• Advanced features of a circulation system include the ability to -
• Recognise and trap reserved items when returned
• Prepare (and send) overdue and recall notices
• Keep records of items on loan to individual patrons and notify over borrowing
• Allow for renewals
• Facilitate the calculation and collection of fines or demerits as required
• Collect statistics
9. CIRCULATION SYSTEM
• Be very reliable!
• Allow for multi site activities
• Define different loan periods
• Define location of patrons - where do they live!
• Print receipts for issues or returns etc
• Enable parameters for different types of library items and patrons
• Enable payment of fines and other financial transactions such as replacement of lost or
damaged items
• Enable a 'backup' system when required so that any circulation activity offline can be
reflected when the system is back online
• Be able to deal with different types of numbers, e.g. accession numbers, barcodes and ISBNs
• Be able to deal with data capture devices such as light pens or other light scanning devices
10. ACQUISITIONS
• The acquisitions module is used for purchasing and tracking receipt of library
materials including serials. Usually an acquisitions module will have the
following functions -
• Vendor file, including vendor codes, name and address
• Records of firm orders, approval orders, standing orders and subscriptions
• Ability to deal with multiple copy orders or orders for specific item types, e.g.
paperback
• Records of items pending but not yet on order
• Ability to print orders or send orders electronically
• Check when items on order are overdue and then claim overdue orders
• Process the arrival of items and prepare for payment
• Maintenance of financial records including items on order, items paid for and
available funds
• Full financial reports are necessary, including a full audit trail
• Produce reports such as details of received orders, on order orders, claims and
vendor reports such as length of time from order to supply and any variation in
price from order to supply
11. SERIALS
• The serials module is used for purchasing and checking in serial issues. Usually the
module will have the following functions -
• Ordering (placing and renewing subscriptions)
• Receipting of individual issues
• Binding
• Claiming issues not received
• Routing list generation
• Enquiries (related to serials)
• Fund accounting
12. COURSE RESERVES
• The course reserves module is mostly used in academic libraries to
handle circulation of short-term loans.
• Materials booking
• This module is mostly used in public libraries, but also academic
libraries, to manage and reserve special resources, such as
audiovisual equipment.
• Binding
• The binding module is used to identify materials that are ready for
binding, such as serials. It also defines binding specifications and
tracks shipments of materials to and from the bindery.
13. INTERLIBRARY LOANS
• The interlibrary loans module is designed to track
borrowing and loaning of material to and from other
libraries. Usually the module will have the following
functions -
• Data entry
• Issues
• Returns
• Fines
• Patron file maintenance
• Enquiries
14. REPORTS AND STATISTICS
• The reports module is used to produce a variety
of reports from the system, e.g. number of loans
in a given people, average cost of an item,
number of overdue loans, i.e. all kinds of reports
to support library activities
15. ADMINISTRATION MODULE
• The administration module is used for
configuring the system for their own needs, such
as creating IDs and passwords for staff;
establishing patron classes, e.g. adult , children;
establishing loan periods and specifying
indexing parameters such as what fields and in
what order are displayed in the OPAC.
17. ELECTRONIC RESOURCE MANAGEMENT
• The main trend in library systems is the need to
manage and provide access to a growing range
of electronic resources, mainly electronic
journals and books. Vendors are now focussing
on developing systems with enhanced search
and delivery of electronic resource management
systems.
18. VERTICAL SEARCH
• Unlike normal search applications, such as the
ones run by Google and Yahoo, vertical search
engines contain information in their indexes
about a specific topic. Consequently, they are
aimed only at people interested in a particular
area, and deliver results to a narrow and very
focused audience. Google Scholar is an
example of a vertical search application
20. METASEARCHING
• Allows patrons to search resources in other
libraries' collections, so that a user may enter a
single search strategy and the search will be
executed against all the resources available to
that library. Bonus+ searching through the UB
Library catalogue is an example of
metasearching
22. FLEXIBILITY/COMPATIBILITY
• The system should be able to -
• Support system expansion/upgrading
• Support user customization
• Be compatible with other IT equipment, e.g.
printers
• Support networking
23. RUNNING ENVIRONMENT
• The system should be -
• Easy to learn
• Easy to maintain
• Easy to modify
• Easy to fix
24. COSTS
• The pricing statement may include the following pricing
components -
• Basic modules of the library management system
• License statement
• Additional modules (optional)
• Data migration
• Installation and maintenance charge
• Other hardware/software, if requested , e.g. web server,
workstations, barcode scanners, etc.
25. MAINTENANCE AND POST-SALE CUSTOMER SERVICE
• The maintenance package should include -
• Labour charges for installation, on-site visit.
• Cost of parts replacement
• Cost of system upgrade
• Cost of phone/email services
• Cost of ongoing maintenance
• Free operation manual(s)
26. PERFORMANCE
• The system should -
• Be time saving
• Save on staffing
• Have good response times
• Offer online services, i.e. online renewal, online checking of circulation records
27. INTEROPERABILITY
• The system should seamlessly integrate with other systems -
• Student systems
• Staff systems
• Finance systems
• Library material suppliers
• Libraries Australia and other bibliographic utilities
• Other libraries
28. OTHERS
• Other features are optional depending on the demand of the library -
• New book display function
• Feature to support reading activities
• Local or community activities
• Printing functions e.g. spine labels, overdue/hold notices
• Ability to send notices via email or mobile phone
31. OVERVIEW
• Implementing a new ILMS is probably one of the biggest and
most expensive projects undertaken in a library. Purchasing a
new system is a complex process, involving people inside and
outside of the library. As it affects the daily work of most library
staff, and the library patrons, good planning is vital to ensure a
smooth transition from the old system to the new system.
• For most libraries the process of migrating from one system to
another is not a familiar process, library staff often do not have
the in-depth knowledge needed to complete the project
efficiently. Sometimes a library will hire a consultant to support
the library staff involved in the project.
32. DOCUMENTING THE LIBRARY'S NEEDS
• The first part of this preparation is developing a 'list' or Request for
Proposal (RFP). A well-developed RFP is vital for the success of
the project. It is a statement that lists the library's needs and
expectations of the new system. It enables the project team to
compare systems in detail. Even though the vendors of ILMS will
conduct demonstrations and provide literature about their ILMS, it
is the RFP that will enable the project team to analyse each
system in detail. RFPs also help the vendors to be more specific
on what their system does and the costs involved - what is the
base price and what costs extra. system. They may also be given
valuable advice on the migration process itself.
33. DOCUMENTING THE LIBRARY'S NEEDS
• An RFP usually includes an overview of the library and the project, the
functional specifications and the technical specifications required of the new
system. The functional specifications describe the capabilities required of the
system and the technical specifications describe the standards required to
guarantee minimum system performance.
• The RFP will also include requirements for managing and implementing the
system, vendor details and references; and a section for vendors to include
other information not requested elsewhere. There are also guidelines for legal
agreements such as licenses and purchase contracts.
• Preparation of the RFP aids the library to think systematically about its needs
and any changes that need to be made to current workflows, i.e. how to identify
areas where efficient workflows can be developed rather than continuing with
inefficient practices because 'we have always done it this way'! Having input into
the RFP is a way of forging consensus amongst the staff and encouraging them
to think of ways of improving their workflows rather than having a negative
attitude to the new system and the changes it will bring to their work .
34. DOCUMENTING THE LIBRARY'S NEEDS
• It is very beneficial to visit similar libraries and
identify the system installed in each library. In
this way the project team will get to know the
pros and cons of each system installed in
each library. In this way the project team will
get to know the pros and cons of each
system. They may also be given valuable
advice on the migration process itself.
• .
35. DOCUMENTING THE LIBRARY'S NEEDS
• Some of the most important factors to be considered when
choosing an ILMS include -
• How easy is the system to use - especially for library patrons?
• What modules are available?
• How developed are the modules - basic features or advanced features?
• What is the cost of the system?
• What is the cost of the hardware?
• Will the library need IT staff?
• What is the reputation of the vendor?
• Is support available, and what level of ongoing support will be available?
• Is training provided, including initial training and ongoing training?
• Is support documentation available and when will it be updated?
• What developments are planned?
• The project team will also need to develop criteria by which the proposal
will be analysed and compared.
36. EVALUATING THE ALTERNATIVES
• This phase is much like conducting a job interview. The project team will
need to analyse each proposal received and evaluate them against the
criteria they devised earlier. References are checked and interview questions
drafted, then each vendor short-listed is interviewed.
• A detailed cost analysis of each system is developed comparing each
alternative with the other. Initial costs and ongoing maintenance are
included. Usually costs are determined for a five-year period.
• The vendors usually give a presentation and demonstrate their system
onsite. The selection committee will normally make site visits to other
libraries that have implemented systems from their chosen vendors. During
these visits the committee will talk to people about their experience working
with the system and the vendor.
• Finally the selection committee analyses the results of the presentations and
visits and selects their vendor.
37. PREPARING THE AGREEMENTS
• Once the committee have selected the vendor the
negotiation of the contract begins. Issues such as
pricing and payment schedules are dealt with. Usually
a purchase agreement and a maintenance agreement
are negotiated between the library and the vendor. The
agreements detail the expectations of the system with
regard to reliability, response times, scalability and
software functionality. The agreements should provide
information if the system malfunctions, or conflicts,
misunderstandings or disagreements occur.
38. PREPARING THE AGREEMENTS
• The agreements usually address the following -
• What is to be delivered to the library - hardware, software and training
etc?
• How much the system will cost including purchase price and ongoing
maintenance?
• The number of payments and when the payments are scheduled
• Delivery schedules and installation
• Staff training and documentation
• Acceptance testing including functionality, reliability and response times
• The warranty period should be specified clearly.
• Terms and conditions for the termination of the contract should be
specified
39. IMPLEMENTING THE SYSTEM
• Once the negotiations are finalised and the contracts signed the
implementation of the system begins according to the
implementation plan. The system parameters are developed for
each module by the project team. The parameters will include a
substantial list of codes used by the system, what fields
• During the first phase of the implementation the vendor will
conduct a test load of sample data from the old system.
Provided this test load confirms that the system is fully
operational all the data is loaded.
• Site preparation is begun with the installation of the hardware
and software. All additional requirements such as peripheral
equipment, scanners, printers, etc are installed.
• Staff training is undertaken and workflows developed and if
required workspaces are redefined .
40. IMPLEMENTING THE SYSTEM
• Once all the data and all the
modules are loaded and the
testing completed successfully the
system is activated and again
tested and evaluated.
• Finally the system goes live!!!