Senior Manager, Payroll

Company Description

Galileo is a nationally recognized summer day camp that's all about empowering young innovators to change the world! With over 70 diverse communities served and hundreds of thousands of kids inspired since 2002, we are a leader in the Innovation Education Movement.

Here, innovation, purpose and personal development converge, creating an environment where your talents shine, and your impact is celebrated. We invest, test and continually iterate to sustain a culture that values Diversity, Equity, Inclusion, and Belonging. In fact, we were named one of the Best and Brightest Companies to work for in the Nation in 2023. We have also been on the Best Places to Work in the Bay Area list more than 12 times, were named one of Forbes’ Best Small Companies in 2017, and a Top 100 Real Impact Company in 2019.

If you are intrigued by innovation education, project-based learning, and working in a professional, welcoming, kid-centered environment, join us!

Job Description

As a member of the Finance team, the Sr. Payroll Manager will oversee payroll processing for over 70 summer camp locations and corporate staff. This role is crucial in ensuring accurate and timely payroll for a diverse workforce, including summer staff, camp directors, and year-round corporate employees. The ideal candidate will have extensive experience with exempt and non-exempt payroll, multi-state payroll compliance, and working with a Professional Employer Organization (PEO).

ACCOUNTABLE FOR

Payroll Processing & Vendor Management

• Manage and process weekly payroll for 2,000+ staff across multiple states during the summer peak season, ensuring accuracy and compliance.
• Manage and process bi-weekly payroll for corporate and field leadership teams throughout the year.
• Accountable to ensure all staff are paid accurately and on time.
• Collaborate with ADP TotalSource (PEO) to ensure seamless payroll processing and benefits administration.
• Proactively address and resolve payroll discrepancies and issues.
• Oversee outsourced technology (ADP) and support team, ensuring all systems function efficiently and effectively.
  
  

Compliance & Reporting

• Ensure payroll compliance across multiple states, adhering to all relevant federal, state, and local regulations.
• Maintain accurate payroll records, including timesheets, attendance, and employee information.
• Generate and review payroll reports, providing insights and recommendations to management.
• Create and monitor key performance indicators (KPIs) to assess and enhance payroll system performance and employee satisfaction.
  
  

Process Optimization & Communication

• Design and disseminate payroll-related resources, detailing program expectations, policies, and standard operating procedures. Topics include but are not limited to payroll schedules, compliance protocols, and payroll system usage.
• Manage payroll-related communication through our ticketing system, handling up to 1,000 tickets per month during the summer peak.
• Provide weekly support and training to summer payroll managers, including Area Directors and Camp Directors.
• Propose, prioritize, and project-manage high-impact payroll system improvements on an ongoing basis, overseeing the testing of new features and processes.
• Take a hands-on approach to managing and enhancing payroll operations, ensuring high service delivery standards.
• Utilize knowledge management and collaboration tools to align teams around payroll processes and improvements.
• Collaborate closely with the People Operations team to ensure alignment and effective communication.
  
  

YOU ARE

• Detail-Oriented and Analytical: You thrive on precision and have a knack for identifying and resolving discrepancies. You enjoy diving into the details to ensure accuracy and compliance in all payroll processes.
• Proactive and Solution-Focused: You anticipate potential issues and proactively address them. You take ownership of your work and continuously seek ways to improve systems and processes for optimal efficiency.
• Adaptable and Resilient: You can manage multiple tasks and projects simultaneously, even in a dynamic environment with changing deadlines. You handle pressure with ease and maintain meticulous attention to detail.
• Collaborative and Communicative: You excel in working with cross-functional teams and are skilled in conveying complex information clearly. You build strong relationships with internal and external stakeholders to ensure seamless payroll operations.
• Strategic and Performance-Driven: You approach your work with a strategic mindset, always looking for opportunities to optimize processes and drive performance. You measure success through tangible outcomes and are committed to continuous improvement.
  
  

Compensation

We anticipate the total compensation for this Full-Time, exempt position to be 100,000 - 125,000 annual salary. Exact compensation may vary and will be based on multiple factors, including geography and professional experience.

Benefits

• No-cost medical insurance for employees (additional plans and options to add dependents available at cost)
• Vision and Dental Insurance
• 401k benefits after 1 year of employment
• Flexible Paid Time Off - time off is not limited, and we strongly recommend that employees take time off to rest and recharge. Sick pay is accrued in accordance with local laws.
• Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care)
• $50 Friends and Family Discount for Galileo Camps
• Priority scholarship nominations for Galileo Camps
• Generous parental leave and extensive support with leave planning
• Employee Assistance Program, options for life insurance, and more!
  
  

WORK LOCATION

Remote, work-from-home location is possible in the following states: California, Colorado, Illinois, Massachusetts, Texas, North Carolina, New York, or Washington. We are currently able to employ candidates who are based in the states listed.

Employees located in the San Francisco Bay area adhere to a hybrid office and work-from-home policy. Galileo Headquarters is located at 111 Myrtle St, Ste 300, Oakland, CA 94607.

SCHEDULE & TIME COMMITMENT

This is a full-time position, averaging 40 hours per week. While we prioritize work-life balance, there may be times when additional hours are necessary to meet deadlines and ensure the success of our programs. Additionally, HQ staff are expected to visit camp locations from June through August to experience camp first-hand and support our teams on the ground; 10-15% travel may be required for those located outside of a camp territory.

Qualifications

• A bachelor's degree is preferred in accounting, finance, or human resources, but it is not required.
• Having worked in summer camps, education, or similar organizations is a plus!
• 5+ years of payroll management experience, including multi-state payroll.
• 5+ years experience with both exempt and non-exempt payroll.
• Proficient with ADP Total Source and managing outside payroll vendors and support
• Knowledge of federal, state, and local payroll regulations ideally experience managing payroll compliance in these states: California, Illinois, Colorado, and Washington.
• Effective written and verbal communication skills.
• Proven ability to manage multiple projects simultaneously.
• Experience in training and supporting managers on payroll processes.
• High level of integrity and confidentiality in handling payroll information.
  
  

We are committed to building a diverse and inclusive team and strongly encourage applications from individuals of all backgrounds and experiences. If you think you have what it takes to be successful in this role, we encourage you to apply.

Additional Information

During the onboarding process, you may need to complete a Tuberculosis (TB) screening, a background check, and mandated reporter training (California only). More details will be provided during your onboarding process.

PHYSICAL DEMANDS

• Occasionally lift and carry up to 30 lbs.
• Constantly operate a computer (including typing, reading)
• Frequently remain in a stationary position for extended periods of time
• Constantly communicate in-person, virtually, and from a range of distances
• Frequently remain in a stationary position for extended periods of time, sitting or standing
  
  

EQUAL OPPORTUNITY EMPLOYER

Galileo Learning is an Equal Opportunity Employer. We prohibit discrimination and harassment of any type and provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We comply with the ADA and provide reasonable accommodations that allow qualified applicants/employees to perform the essential functions of the job. To request accommodation, contact our People Services team. Please note that our job descriptions are only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties